Executive Assistant Appliance Industry Central

RecruitFirst Pte. Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading recruitment firm in Singapore is seeking an experienced office administrator. This role requires providing operational support, managing calendars, travel arrangements, and organizing meetings with international stakeholders. Candidates should have 5 to 8 years of related experience and a diploma in business administration. Proficient use of Microsoft Office and good communication skills are essential. Only Singaporeans will be considered for this position.

Qualifications

• 5 to 8 years of experience in administrative roles.
• Ability to handle sensitive information with discretion.
• Singaporean citizenship required.

Responsibilities

• Provide daily operational support to ensure activities run smoothly.
• Coordinate calendars, meetings, and travel arrangements.
• Summarize documents and organize meetings with stakeholders.

Skills

Communication skills

Proficiency in Microsoft Office

Attention to detail

Dependability

Initiative

Education

Diploma in business administration

Tools

Microsoft Office (Word, Excel, PowerPoint)

Video conferencing tools (e.g., MS Teams)

Job description

Location: Central

Working Hours: Mon - Fri, office hours

Salary: Up to $8000 per month

Job Description

• Provide support on day-to-day operational support and play a central role in keeping the daily activities on track

• Help to coordinate extremely active calendars, meetings, travel arrangement.

• Summarise business documents and information from across the region.

• Organize virtual or in person meetings with managers in the region and in Boston, as needed.

• Host distributors and other company's visitors in Singapore.

• Build connections with counterparts in APAC company, as well as in HQ in Boston.

• Coordinate support for various office related matters

• Prepare expense reports and help in getting their approval

Requirements

• At least 5 to 8 years of working experience as office administrator, office assistant or similar roles

• Minimum Diploma in business administration or relevant educational qualification.

• Proficient in Microsoft Office applications (Words, Excel, PowerPoint) and able to operate video conferencing (e.g. MS Teams)

• Good communication skills especially with stakeholders outside India

• Honest, works based on ethics and integrity. Ability to handle sensitive business data and other information with confidentiality and discretion

• Meticulous, attentive and careful on details and thorough in completing assigned duties

• Dependable, can be relied upon to fulfill all job obligations with minimal supervision.

• Accountable, able to follow through all tasks and take initiatives to clarify any doubts

• Singaporeans only