Executive Assistant

TAK Products & Services Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading supplier of surface laminates in Singapore is seeking an Executive Assistant to the Business Development Director. The role involves managing the Director's calendar, conducting research, drafting documents, and supporting business initiatives. Candidates should have 5+ years of experience in a similar position and strong communication skills. This is a fully on-site position, located at Vertex @ Ubi, with a 5-day work week.

Qualifications

• 5 years of experience as an Executive Assistant or similar role required.
• Strong analytical skills and capable of cross-functional collaboration.
• Excellent verbal and written communication skills.

Responsibilities

• Manage and maintain Director's calendar and appointments.
• Conduct research and compile data for reports.
• Draft and proofread documents for clarity.

Skills

Office organization

Effective communication

Analytical skills

Attention to detail

Problem-solving skills

Education

Diploma in any discipline

Tools

M365

Job description

Overview

TAK Products & Services is a leading supplier of high-quality surface laminates for interior and architectural applications. We are looking for a proactive and resourceful Executive Assistant to the Business Development Director (Regional) to support regional business initiatives and day-to-day administrative tasks.

This role is ideal for individuals based in Singapore who excel in office organisation, facilitate effective communication, and ensure timely completion of tasks. If you're a flexible and resourceful professional, ready to contribute to our dynamic team, we invite you to apply and support our regional business development initiatives. You will play a key role in coordinating meetings, preparing business documents, managing schedules, and assisting with travel arrangements across regional markets. A passion for business development and a willingness to support a fast-paced executive environment is essential.

Only Singapore Citizens or Singapore Permanent Residents are eligible to apply for this position.

Responsibilities

• Manage and maintain Director's calendar, scheduling appointments, meetings, and travel arrangements.
• Conduct research, compile data, and prepare reports as required.
• Perform data analysis to support business development initiatives and provide actionable insights.
• Draft, edit, and proofread various documents, including emails, memos, and presentations, to ensure accuracy and clarity.
• Coordinate and facilitate communication between the Director and internal/external stakeholders, fostering positive relationships.
• Assist in the preparation of materials for meetings, presentations, and conferences, ensuring all necessary documents and information are readily available.
• Act as a liaison between the Director and team members, facilitating effective communication and collaboration within the department.
• Monitor deadlines, follow up on action items, and proactively address issues to ensure the Director's responsibilities are met in a timely manner.
• Support office and IT administration tasks for the Director’s office, including coordinating with vendors, managing office supplies, and assisting with basic IT troubleshooting or coordination.
• Handle ad-hoc tasks and special projects as assigned, demonstrating flexibility and adaptability in a fast-paced environment.

Requirements

• Diploma in any discipline
• 5 years of proven experience as an Executive Assistant/Personal Assistant or in a similar role.
• Strong analytical skills and capable of cross-functional collaboration.
• Excellent verbal and written communication skills.
• Proficient in using productivity software and tools (e.g., M365)
• High attention to detail and problem-solving skills.
• Candidates who require work pass sponsorship need not apply.

Additional Information

• The work location is at Vertex @ Ubi
• 5-day work week (Monday to Friday)
• Fully on-site position