Executive Assistant

Wellington Management Global Holdings Ltd; Singapore; Hybrid; SGD 60,000 - 80,000; Full time

Job summary

A prestigious investment management firm in Singapore is seeking an experienced Executive Assistant to support Equity Investment Management Portfolio Managers and Analysts. The ideal candidate should have strong organizational skills and commercial awareness, ability to manage calendars, handle travel logistics, and prepare meeting materials. Applicants should hold an undergraduate degree and have 5-10 years in a similar role. Emphasis on proactive problem-solving and flexibility in a hybrid work environment.

Qualifications

• 5-10 years of experience in a corporate office environment.
• Background in investment management or financial services preferred.
• Ability to work under pressure and meet tight deadlines.

Responsibilities

• Manage calendars and logistical coordination for meetings.
• Prepare materials including reports and meeting packets.
• Handle international travel arrangements.

Skills

Proficient in MS Office

Strong communication skills

Organizational abilities

Pro active problem-solving

Education

Undergraduate degree

Tools

Bloomberg

Factset

Job description

About Us

Wellington Management offers comprehensive investment management capabilities that span nearly all segments of the global capital markets. Our investment solutions, tailored to the unique return and risk objectives of institutional clients in more than 60 countries, draw on a robust body of proprietary research and a collaborative culture that encourages independent thought and healthy debate. As a private partnership, we believe our ownership structure fosters a long-term view that aligns our perspectives with those of our clients.

About the Role

THE POSITION

The firm is seeking an Executive Assistant position in our Singapore office to support a team of Equity Investment Management Portfolio Managers/Analysts. The mandate of the role is to leverage the investors' time, and the ideal candidate would be an organized, proactive professional who enjoys multi-tasking in a busy team environment. The ideal candidate must be able to work effectively from within the office premises, and from home (depending on pandemic circumstances), in line with the firm’s hybrid / flexible work policies.

Responsibilities

• Proactive calendar management and extensive logistical coordination of meetings with various constituencies (e.g. setting up internal & external conference calls/meetings, logistical planning)
• Diligent telephone coverage with gate-keeping expectations
• International travel itineraries and arrangements
• Organizing conference logistics
• Completing expense reports, handling daily mail, file systems and coverage of phone lines
• Producing various materials including daily reports, market data information, meeting prep packets, research materials, etc.
• Helping to coordinate the production of presentation books, including collating and binding presentations
• Arranging and orchestrating all client meetings materials, daily reports, market data information, meeting prep packets, research materials, etc.
• Providing back-up for other department support positions as needed
• Assisting with ad-hoc projects or other duties as assigned

Qualifications

We are looking for candidates that have the ability to demonstrate strong business and professional maturity and work proactively in a fast-paced corporate office environment. The ideal candidate would also possess:

• Undergraduate degree strongly preferred; 5-10 years of experience. Investment management and/or Financial/Professional Services background will be viewed favorably.
• Intellectual curiosity and willingness / proven ability to learn
• Advanced proficiency in MS Office (Teams, Word, Outlook, Excel, & PowerPoint). Knowledge of Bloomberg, Factset, and/or desk-top publishing tools will be an advantage
• Effective interpersonal and communication skills
• High level of reliability, professionalism and discretion
• Ability to work independently and as part of a team
• Outstanding service orientation and proactive problem-solving skills
• Excellent organizational, multi-tasking, and prioritization abilities
• Strong detail-orientation and work quality
• Ability to work under pressure, tight deadlines and to accommodate last-minute changes
• Positive, can-do attitude, flexibility

Not sure you meet 100% of our qualifications? That’s ok. If you believe that you could excel in this role, we encourage you to apply and welcome a chance to review your background. We are dedicated to building and maintaining a diversified workforce and considering a broad array of candidates with a variety of skill, workplace experiences, and backgrounds.

As an equal opportunity employer, Wellington Management ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, sex, sexual orientation, gender identity, gender expression, religion, creed, national origin, age, ancestry, disability (physical or mental), medical condition, citizenship, marital status, pregnancy, veteran or military status, genetic information or any other characteristic protected by applicable law. If you are a candidate with a disability, or are assisting a candidate with a disability, and require an accommodation to apply for one of our jobs, please email us at [e-mail].

We believe that in person interactions inspire and energize our community and are essential to our culture. In support of this commitment, our employees work from our offices 4 days a week with flexibility to work remotely 1 day a week. We believe that this approach ultimately supports our mission to deliver investment excellence to our clients and their beneficiaries over the long term.