Executive Assistant

Disney Cruise Line - The Walt Disney Company; Singapore; On-site; Confidential; Full time

Job summary

A major entertainment company in Singapore seeks an organized Administrative Support professional for the APAC Regional Security Operations group. Responsibilities include managing travel arrangements, scheduling meetings, and supporting a senior leader. The ideal candidate has a diploma or equivalent experience in a corporate environment, with strong organizational and communication skills. This role focuses on providing comprehensive administrative assistance while ensuring confidentiality.

Qualifications

• Minimum of five years relevant working experience in a corporate environment.
• Experience working with or supporting a senior leader is preferred.

Responsibilities

• Prepare Travel & Entertainment claims for the Vice President.
• Schedule meetings and manage appointments.
• Make travel arrangements including flights and accommodation.
• Receive guests and handle correspondence.
• Manage SAP administration for PO’s and Invoices.

Skills

Organisational skills

Resourcefulness

Initiative

Attention to detail

Communication skills

Analytical skills

Education

Diploma holder or GCE ‘O’ levels

Job description

Overview

The role is responsible for providing overall support to the APAC Regional Security Operations group. Duties include, but are not limited to, meetings coordination, database management, invoice processing, communicating with internal and external stakeholders, and other general secretarial and administrative support to the department. Strong team player is highly desirable. Based in Singapore, this position will report into the Vice President of Global Security Asia Pacific.

The responsibilities of this position include (but not limited) to the following:

Responsibilities

• Prepare Travel & Entertainment (T&E) claims on behalf of the Vice President. File, track and manage T&E reconciliation


• Schedule meetings and manage appointments, with follow up for each activity


• Manage the day-to-day calendar for the Vice President


• Make all travel arrangements which includes flights, ticketing, lodging, visa application, etc.


• Liaise with VP’s direct reports and other employees to ensure deadlines are met


• Receive guests/overseas visitors, handle daily correspondence (mails, emails, faxes), answer phone calls and take and relay messages in a timely manner


• Manage SAP administration to include PO’s and Invoices


• Maintain security databases and MIS, efficient document filing systems (manual and electronic), and distribute department information, materials, and presentations, as required


• Coordinate with the GSCC, ESCC, GITA, GCM, and other Global Security-related entites for enterprise related MIS


• Take meeting minutes when necessary.


• Coordinate and collaborate with APAC teams and other cross-functional teams.


• Provide overall administrative support to the APAC regional security group

Qualifications

• Preferably a Diploma holder. Candidates with GCE ‘O’ levels and a minimum of five years relevant working experience in a corporate environment


• Similar experience working with or supporting a senior leader is preferred

Skills

• A self-starter who is organised, resourceful and able to take initiatives


• A positive attitude. Able to multi-task effectively, with attention to detail


• A strong team player. Good communication skills and prompt in follow-ups


• Technology savvy with analytical skills


• Mature understanding of company and team confidentiality

Equal Opportunity

The Walt Disney Company is an Equal Opportunity Employer. We strive to be a diverse workforce that is representative of our audiences, and where all can thrive and belong. We are committed to building a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives.