Executive Assistant

FEET CARE PTE. LTD.; East Region; On-site; SGD 20,000 - 60,000; Full time

Job summary

A growing healthcare brand in Singapore is seeking a proactive Executive Assistant to support the CEO. The role includes managing the CEO’s calendar, coordinating meetings, and assisting with operational and retail matters. Ideal candidates will have a degree in Business Administration and 1-3 years of relevant experience. Strong organizational and communication skills are essential. Join a fast-paced team that offers flexibility and the opportunity to grow into senior roles.

Benefits

Opportunity for growth into Senior EA/Operations Coordinator role

Work closely with founder

Mission-driven healthcare brand

Qualifications

• 1-3 years of experience as an Executive Assistant, Personal Assistant, or in an Operations/Admin role.
• Comfortable using Google Workspace and communication apps.
• Ability to handle confidential information with care.

Responsibilities

• Manage the CEO's calendar and appointments.
• Coordinate meetings with various stakeholders.
• Assist with basic document preparation and approvals.
• Help coordinate retail and operational matters.
• Manage work-related travel arrangements.

Skills

Strong organisational and multitasking skills

Excellent written and verbal communication skills

High level of discretion and professionalism

Proactivity

Detail-oriented

Resourcefulness

Calm under pressure

Education

Diploma or Degree in Business Administration, Management, or related fields

Tools

Google Workspace (Docs, Sheets, Calendar)

WhatsApp

Email

Job description

Roles & Responsibilities

Job Title

Executive Assistant (EA) to CEO

Role Overview

We are looking for a highly organised, proactive Executive Assistant to support the CEO in managing day‑to‑day operations, communications, scheduling, and administrative coordination across the business.

This role goes beyond traditional secretarial work. You will act as a trusted right‑hand support, helping the CEO stay focused on strategic, revenue‑generating, and partnership activities while ensuring operational matters are handled efficiently.

Key Responsibilities

1. Executive & Administrative Support

• Manage the CEO’s calendar, appointments, meetings, and reminders
• Coordinate meetings with clinics, suppliers, partners, landlords, and internal teams
• Prepare meeting agendas, notes, and follow‑ups
• Handle confidential documents and sensitive information professionally

2. Business Coordination & Follow‑Ups

• Track action items from meetings and ensure timely follow‑up
• Liaise with internal staff, freelancers, suppliers, and service providers
• Assist with basic document preparation (quotations, simple proposals, letters, forms)
• Coordinate approvals, signatures, and submissions

3. Operations & Retail Support

• Assist with coordination of retail store matters (staff schedules, vendors, utilities, ad‑hoc issues)
• Support inventory, logistics, or supplier communications when needed
• Help organise product launches, promotions, or events (online & offline)

4. E‑commerce & Marketing Support (Basic)

• Assist with simple content coordination for Shopee, Lazada, website, or Google Business
• Coordinate with designers, marketers, or livestream teams
• Track deadlines and deliverables (not required to create content)

5. Personal Assistance (Work‑Related)

• Manage work‑related travel arrangements, scheduling, and documentation
• Act as a gatekeeper to prioritise CEO’s time and communications

Requirements

Must‑Have

• Diploma or Degree in Business Administration, Management, or related fields
• At least 1–3 years of experience as an Executive Assistant, Personal Assistant, or Operations / Admin role
• Strong organisational and multitasking skills
• Excellent written and verbal communication skills
• Comfortable using Google Workspace (Docs, Sheets, Calendar), WhatsApp, email
• High level of discretion, reliability, and professionalism

Good to Have (Not Mandatory)

• Experience supporting a founder, SME, or fast‑growing business
• Exposure to retail, healthcare, or e‑commerce environments
• Basic understanding of invoices, quotations, or simple accounting workflows

Key Traits We Value

• Proactive – you anticipate issues and act before being asked
• Detail‑oriented – you catch mistakes and ensure things are done properly
• Resourceful – you can figure things out and solve problems independently
• Calm under pressure – able to handle multiple tasks without panic
• Trustworthy – handles confidential information with care

Working Style & Environment

• Fast‑moving SME environment
• Direct interaction with the CEO
• Exposure to business strategy, operations, and growth initiatives
• Opportunity to grow into a Senior EA / Operations Coordinator role over time

Employment Details

• Location: Singapore
• Employment Type: Full‑time, Contract
• Working Hours: Office hours with flexibility based on business needs

Why Join FeetCare

• Be part of a growing, mission‑driven healthcare brand
• Work closely with the founder and gain real business exposure
• Meaningful work that directly supports business growth and customer impact