Executive & Administrative (Pre-Delivery Inspection)

CarTimes Automobile Pte Ltd; Singapore; On-site; SGD 35,000 - 45,000; Full time

Job summary

A leading automotive firm in Singapore is looking for a candidate to provide administrative support focusing on documentation management and operations coordination. The ideal applicant should have prior experience in an administrative role, preferably in the automotive or aftersales industry. Responsibilities include managing PDI-related paperwork, scheduling work to meet deadlines, and supporting the sales team with vehicle readiness updates. Proficiency in Microsoft Excel and Word is necessary.

Qualifications

• Prior administrative support experience, preferably in the automotive or aftersales industry.
• Ability to read and interpret manufacturer safety rules and operating instructions.
• Strong attention to detail for complex filing systems and checklists.
• Proficient in Microsoft Excel and Word.

Responsibilities

• Administer and maintain all PDI-related paperwork, including job cards and invoices.
• Schedule and coordinate PDI work to meet delivery deadlines.
• Record discrepancies found during inspections and follow up on repairs.
• Provide administrative support to the sales team regarding vehicle readiness.

Skills

Administrative support

Attention to detail

Proficiency in Microsoft Excel

Proficiency in Microsoft Word

Job description

Responsibilities

Documentation Management: Administer and maintain all PDI-related paperwork, including job cards, invoices, warranty claims, and purchase orders.

Operations Coordination: Schedule and coordinate PDI work to ensure delivery deadlines are met.

Quality Support: Record discrepancies found during inspections and follow up on any outstanding repair work after delivery.

Sales Liaison: Provide administrative support to the sales team by providing updates on vehicle readiness for handovers.

Pre-requisiteh3>

• Prior administrative support experience is preferred, specifically within the automotive or aftersales industry.

• Ability to read and interpret manufacturer safety rules, operating instructions, and procedure manuals.

• High attention to detail for managing complex filing systems and multi-step inspection checklists.

• Proficiency in standard computer software (Microsoft Excel, and Word).