Executive Administration

Consortium for Clinical Research and Innovation Singapore; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

A community-focused organization in Singapore is seeking a skilled Executive (Administration) to ensure seamless office operations and uphold regulatory standards. The ideal candidate will possess a diploma or bachelor's degree in business administration along with 2–4 years of relevant experience. Strong organizational skills, attention to detail, and a comprehensive understanding of Singapore's regulatory frameworks are essential. This role involves diverse administrative responsibilities, contributing to the organization's mission and community service.

Qualifications

• 2–4 years of relevant administrative or compliance experience, preferably in a church or non-profit setting.
• Strong knowledge of Singapore’s regulatory frameworks (COC, PDPA, charity governance).
• High integrity and discretion in handling confidential information.

Responsibilities

• Provide support in compliance with Charities Act and COC requirements.
• Maintain accurate filing of documents and uphold PDPA compliance.
• Oversee day-to-day office operations including inventory and scheduling.

Skills

Organizational skills

Attention to detail

Communication skills

Proficiency in Microsoft Office

Knowledge of regulatory frameworks

Education

Diploma or bachelor's degree in business administration or related field

Job description

Overview

Paya Lebar Methodist Church is seeking a skilled and detail-oriented Executive (Administration) who brings strong administrative capabilities, a deep respect for compliance, and a heart for serving the church community. In this role, you will ensure smooth office operations and uphold regulatory standards in alignment with PLMC’s mission and values.

Key Responsibilities

🏛️ Regulatory & Governance Support

• Provide strong support in compliance with the Charities Act, Commissioner of Charities (COC) requirements, and other statutory obligations
• Assist in preparing and submitting reports to regulatory authorities (e.g. Charity Portal)
• Work alongside the Governance Committee on internal controls, risk management, and audit follow-ups

📚 Records & Information Management

• Support the implementation and maintenance of a Records Management System
• Maintain accurate and secure filing of documents, including meeting papers, reports, and member/volunteer data
• Assist in upholding PDPA compliance in data handling and record storage

🧾 Document Preparation & Reporting

• Assist in compiling and distributing materials for executive committee meetings, annual reports, and audited financials
• Ensure proper documentation practices for both internal and external communication

🗃️ Office Administration & Operations

• Oversee day-to-day office operations, including inventory, supplies, mail, and scheduling
• Manage correspondence and filing systems to ensure smooth office workflow
• Provide consistent support to the team and other staff as needed, especially for church-wide and church office events
• Assist with general administrative tasks
• Demonstrate a cooperative spirit and willingness to serve the church community
• Any other role, responsibilities and duties as required and assigned by the Director and Pastor-In-Charge

Qualifications & Skills

• Diploma or bachelor’s degree in business administration or a related field
• 2–4 years of relevant administrative or compliance experience, preferably in a church or non-profit setting
• Strong knowledge of Singapore’s regulatory frameworks (COC, PDPA, charity governance)
• Excellent organisational skills and attention to detail
• Strong communication skills (both written and verbal)
• Proficient in Microsoft Office applications (Word, Excel, Powerpoint, Outlook)
• High integrity and discretion in handling confidential information

Preferred Requirements

• Experience working in a Christian church context in Singapore
• Training or certification in PDPA compliance or governance
• Willingness to work occasional evenings or weekends for church meetings/events

How to Apply

If you sense God’s call to respond and be part of His work at PLMC, please email your detailed resume, together with current and expected salary, to *******@plmc.org.

Kindly note that only shortlisted candidates will be contacted. Thank you.