Event Executive - Public Agency

SCIENTEC CONSULTING PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading consulting firm is seeking a proactive Events Executive to provide coordination and operational support for a flagship event. The role involves assisting with procurement, logistics, and stakeholder communication. Candidates should have relevant diploma or degree, experience in event planning, and strong organisational skills. Salary is up to $4,500/month, with a contract duration from January 2026 to August 2027.

Qualifications

• Experience in event planning, project coordination, secretariat roles, procurement and operations.
• Experience in marketing and project management is a plus.

Responsibilities

• Prepare briefing materials, slides, lists, trackers and timelines.
• Coordinate vendor requirements for events.
• Assist with participant communication and registration matters.
• Serve as a point-of-contact on event days.

Skills

Organisational skills

Multitasking

Proactive approach

Stakeholder management

Education

Diploma/Degree in Event Management, Mass Communications, Business Administration

Job description

We are seeking a proactive Events Executive who provides coordination, secretariat and operational support for the planning and execution of a flagship event in 2027. The staff member will assist with administrative tasks, procurement, logistics, vendor management and stakeholder communication.

Contract Duration: 1 January 2026 – 31 August 2027
Salary: Up to $4,500/month

Job Responsibilities:

Administration and Documentation

• Prepare briefing materials, slides, lists, trackers and timelines to support project planning.
• Maintain the project timeline, monitor progress and ensure tasks stay on track.
• Schedule and coordinate weekly meetings, prepare agendas and take notes.
• Record action items, follow up with stakeholders and ensure timely completion.
• Provide full secretariat and administrative support for the project and event.
• Support procurement (tender) processes, including preparing tender documents, coordinating quotations and assisting with required submissions.

Event Coordination

• Support event planning, programme scheduling and meeting arrangements.
• Liaise with internal teams and external partners (companies, exhibitors, agencies, speakers).
• Assist with participant communication and registration matters.

Operations and Logistics

• Coordinate vendor requirements (e.g., AV, staging, signage, catering, photo/video).
• Support booth/exhibition layouts, equipment tracking and on‑site setup.
• Assist with rehearsals, event day operations and post‑event follow up.

On‑Site Support

• Serve as a point‑of‑contact on event days.
• Support registration counters, wayfinding and crowd flow.
• Assist with resolving operational issues during the event.

Looking for:

• Singaporeans only
• Min. Diploma/Degree in Event Management, Mass Communications, Business Administration or any relevant field of study
• Experience in event planning, project coordination, secretariat roles, procurement and operations.
• Experience in marketing, project management will be an advantage.
• Strong organisational and multitasking abilities.
• Proactive and able to work independently.
• Detail‑oriented with follow‑through.
• Able to work well with different stakeholders.

All applications will be processed with strict confidence. Only shortlisted candidates will be contacted.