Documentation Executive

OMNI UNITED (S) PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A global automotive tire manufacturer is seeking a detail-oriented Export Documentation Executive in Singapore. The role involves preparing and processing essential export documentation, ensuring compliance with international trade regulations, and coordinating with various internal teams and external partners. The ideal candidate will have a Bachelor’s degree in Commerce or a related field, strong knowledge of export procedures, and proficiency in MS Excel. This position offers opportunities for professionals committed to working in a fast-paced export environment.

Qualifications

• Bachelor's degree or equivalent practical experience in a relevant field.
• Strong knowledge of export documentation procedures and international trade regulations.
• Proficiency in MS Excel is required, experience with SAP SD module is desirable.

Responsibilities

• Prepare and process all export documentation accurately.
• Ensure compliance with international trade regulations and customs requirements.
• Coordinate with internal teams for timely shipment documentation.
• Liaise with freight forwarders and customs brokers.
• Maintain organized records of export transactions.
• Monitor shipment status and resolve documentation issues.

Skills

Export documentation procedures

International trade regulations

MS Excel

SAP SD module

Attention to detail

Time-management skills

Communication skills

Organizational skills

Education

Bachelor’s degree in Commerce, Logistics, or International Business

Tools

SAP SD module

Job description

Job Title: Export Documentation Executive

Company: Omni United
Location: CDB - Singapore
Industry: Automotive Tires Manufacturing & International Trade
Employment Type: Full-Time

About Omni United

Omni United is a globally recognized manufacturer and distributor specializing in high-quality automotive tires. With a strong international presence across multiple markets, Omni United is committed to innovation, sustainability, and operational excellence, serving customers worldwide through efficient global trade operations.

Position Summary

We are seeking a highly detail-oriented and proactive Export Documentation Executive to manage and execute export documentation processes for international shipments. The ideal candidate will ensure full compliance with global trade regulations, support smooth customs clearance, and coordinate effectively with internal teams and external logistics partners.

Key Responsibilities

• Prepare, verify, and process all export documentation, including:

  • Commercial Invoices

  • Packing Lists

  • Certificates of Origin

  • Shipping Instructions

  • Bills of Lading and related documents

• Ensure full compliance with international trade regulations, customs requirements, and company documentation standards.

• Coordinate closely with internal departments (Sales, Supply Chain, Finance) to ensure timely and accurate shipment documentation.

• Liaise with freight forwarders, shipping lines, and customs brokers for permits, clearances, and dispatch schedules.

• Ensure correct HS codes, duty structures, and regulatory classifications are applied during customs clearance.

• Maintain accurate, well-organized digital and physical records of all export transactions.

• Monitor shipment status and proactively resolve documentation or clearance-related issues.

• Stay updated on changes in export regulations, trade policies, and documentation requirements.

• Support audits and compliance checks related to export documentation.

Key Requirements

• Bachelor’s degree in Commerce, Logistics, International Business, or a related field (or equivalent practical experience).

• Strong working knowledge of:

  • Export documentation procedures

  • International trade regulations

  • Incoterms (latest version preferred)

• Proficiency in MS Excel and working experience with SAP SD module is highly desirable.

• High level of attention to detail and accuracy in document preparation.

• Strong organizational and time-management skills with the ability to manage multiple shipments simultaneously.

• Excellent communication and coordination skills to work with cross-functional teams and external partners.

• Ability to adapt quickly to changing regulations and business priorities.

• Capable of working under pressure in a fast-paced, high-volume export environment.

• Professional qualities:

  • Responsible and responsive

  • Highly committed

  • Well-organized with strong follow-through