Document Officer

5G-Starlink Pte.; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A technology company in Singapore is seeking an administrative professional to manage documentation processes, provide updates, and support team members. The role requires a good knowledge of MS Office and strong communication skills. Applicants should be proactive team players with a positive attitude and the ability to work independently. Successful candidates will ensure accurate data management and contribute to the efficient operation of the team. This position offers an opportunity to be integral in documentation and administrative support.

Qualifications

• Adequate skill in written and spoken English.
• Experience in document management and administrative support.

Responsibilities

• Manages and maintains updated documentation throughout work processes.
• Monitors documentation movement and organizes for archiving.
• Produces reports to indicate work progress and updates spreadsheets.
• Provides administrative support to team members as required.
• Produce reports to indicate work progress and update spreadsheets.
• Compile and organize records into the computer system routinely.
• Provide administrative support to team members as needed.

Skills

Good working knowledge of MS Office

Adequate skill in written and spoken English

Good communication and interpersonal skill

Positive working attitude

Good team player

Ability to work independently

Job description

• Manages andmaintains updated documentation throughout the work processes andproject life cycle based on the companys policies and procedures
• Securesthe management of original documentation and arranges duplication andprinting for distribution based on the distribution list under thedirection of direct supervisor
• Monitors the movement ofdocumentation based on tracking log, files and organizes all thedocumentation for safe-keeping, storage and archiving based on theoperating policies and procedures
• Handles the disposal andretention of documentation based on specific requirements and company'spolicies and assists in file migrations and audits, when required
• Producesreports and statistical figures to indicate the status of work progressand updates the spreadsheets into the computer dossier based on theobtained information
• Compiles, organizes and updates recordsinto the computer system on a routine basis to ensure accurate data isavailable for use when required by relevant personnel/department
• Provides administrative support to other team members as required to achieve functional objectives and deadlines
• Good working knowledge of MS Office, Excel and Power Point
• Adequate skill in written and spoken English
• Positive working attitude
• Good team player and able to work independently
• Good communication and interpersonal skill