Document Controller

R.J. CROCKER CONSULTANTS PTE. LTD.; Singapore; On-site; USD 35,000 - 55,000; Full time

Job summary

Join a forward-thinking consultancy firm as a Document Control Specialist, where you will play a critical role in managing project documentation. This position involves ensuring compliance with established procedures, facilitating timely document reviews, and maintaining an organized document management system throughout the project lifecycle. Ideal candidates will have at least 5 years of relevant experience, strong document control skills, and proficiency in MS Office. This is an excellent opportunity to contribute to impactful projects while enhancing your professional skills in a collaborative environment.

Qualifications

• 5+ years of experience in registry and document management.
• Knowledge of ISO 9001 standards preferred.

Responsibilities

• Control and manage project records throughout the project life cycle.
• Audit documents to ensure compliance with documentation protocols.
• Assist project teams with document distribution and status coordination.

Skills

Document Control Skills

ISO 9001 Standards Knowledge

MS Office Proficiency

Registry and Document Management

Education

O Levels Certificate or Equivalent

Tools

Project Information Management Systems

Electronic Document Management Systems (EDMS)

Job description

Job Scope

• Control incoming and outgoing project records in accordance with established procedures
• Duplicate and distribute documents
• Facilitate timely document review, approval, and documentation in an effective and efficient manner
• Control all aspects of documentation throughout the project's life cycle, including:
• Catalogue, post, distribute, track, and compile hard and soft copy documents at all project stages
• Assist the project team by coordinating document status and distribution
• Audit documents to ensure that project files are current and all stakeholders are adopting the prescribed documentation protocol
• Ensure Project Document Control policies and procedures are followed to maintain a current and organized project document management system
• Provide support for change control and document control processes for the project
• Track all document correspondences and transactions
• File and archive documentation to facilitate easy retrieval
• Assist with completion of requests, searches, and queries
• Prepare and hand over all final as-built documentation

Criteria

• Minimum O levels certificate or equivalent
• At least 5 years of relevant working experience in registry and document management
• Good document control skills; knowledge of ISO 9001 standards is preferred
• Proficient in MS Office, especially spreadsheets and file management systems
• Prior experience with Project Information Management and Electronic Document Management Systems (EDMS)