Deputy Director, Facilities & Knowledge Management, Corporate & Finance

Home Team Science and Technology Agency (HTX); Singapore; On-site; SGD 80,000 - 120,000; Full time

Job summary

A government agency for security innovation in Singapore seeks an experienced professional to lead workspace redesign initiatives. This role encompasses implementing knowledge management strategies to promote a collaborative and efficient environment. Ideal candidates will have over 10 years of experience in knowledge management and workspace design, as well as a relevant degree. The position involves managing projects, vendor relationships, and ensuring adherence to workplace safety standards while fostering an innovative culture.

Qualifications

• 10+ years of experience in knowledge management and workspace design transformation.
• Proven experience in leading teams and delivering outcomes.
• Experience in process review and systems automation is advantageous.

Responsibilities

• Oversee design and utilization of workspace.
• Implement knowledge management strategies and promote collaboration.
• Ensure workplace safety and sustainability initiatives.

Skills

Knowledge Management

Workspace Design

Project Management

Vendor Management

Data Analytics

Education

Bachelor’s or Master’s degree in Information Technology or related fields

Job description

What the role is:

The successful applicant is the lead to re-design workspaces to house all HTX staff, including labs and tech spaces. You will work closely with a cross-HTX office space planning team to implement a flexible and modern office space for HTX officers. In addition, to develop and implement knowledge management strategies to ensure knowledge creation and sharing within the organization. The successful applicant is adept at resolving issues and driving change management to achieve the desired culture in HTX. Its responsibilities go beyond traditional office management and we are looking for an applicant who can drive integration actions that can allow HTX to leapfrog and advance in knowledge sharing within the organization/ministry.

What you will be working on:

• Space Planning & Optimization – overseeing the design and utilization of workspace (including all R&D facilities) from mid to long term to maximize efficiency and productivity, plus ensuring adherence with envisaged office concepts and projected growth and development plans.
• Office Transformation and Technology Integration - Study on office transformation (including R&D facilities and Laboratories), propose ways to incorporate technology (software, hardware and communication systems) to support efficient workflows and allow greater collaboration across divisions and in shaping the workspace to achieve HTX’s desired culture.
• Vendor Management and Project Management – overseeing services contracts and lease agreements. End-to-end process management and stakeholder management.
• Policy Implementation - ensuring adherence to workplace policies and procedures. Constantly review of processes to streamline and automate.
• Workplace Safety - implementation of relevant processes and Enterprise Risk Management framework on the corporate related workplace safety for HTX offices, including those outside HTX Headquarter as part of the Workplace Safety Committee.
• Sustainability Initiatives - identifying and implementing environmentally friendly practices in the workplace.
• Content Management and Accessibility - driver for Knowledge Management in HTX, ensuring that the Knowledge Management processes and systems are functioning properly and integrated with other systems to ensure organisational knowledge is retained and built upon.
• Collaboration and Communication - drives a culture of data and knowledge sharing within HTX such as implementing the digitalising of documents for setting up of eRegistry, records management system for storage of files and archives.
• Monitor and evaluate effectiveness of Knowledge Management initiatives - use data and analytics to assess the impact of knowledge management efforts and identify areas for improvements.
• Any other ad-hoc duties as assigned.

What we are looking for:

• Bachelor’s or Master’s degree in Information Technology, Building & Estates Management or other related disciplines.
• Minimum 10 years of proven and relevant experience, in implementing Knowledge Management strategies and workspace design transformation.
• Proven experience in leading teams to deliver impactful outcomes and deliverables.
• Experience building Knowledge Management programs and implementing knowledge management framework.
• Experience in process review and in automating systems would be an added advantage.
• Experience in workplace transformation and knowledge management is an added advantage.

All new hires are appointed on a two‑year contract in the first instance and will be assessed and considered for permanent tenure over time, based on performance.

As part of the shortlisting process for this role, you may be required to complete a medical declaration and/or undergo further assessment. All applicants will be updated on the status of their applications within 4 weeks upon closing of the advertisement.

About Home Team Science and Technology Agency (HTX)

HTX is the world’s first Science and Technology agency that integrates a diverse range of scientific and engineering capabilities to innovate and deliver transformative and operationally‑ready solutions for homeland security. As a statutory board of the Ministry of Home Affairs and integral to the Home Team, HTX works at the forefront of science and technology to empower Singapore’s frontline of security. Our shared mission is to amplify, augment and accelerate the Home Team’s advantage and secure Singapore as the safest place on planet earth.