Corporate Secretary with Administration

IAPPS HEALTH GROUP PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A healthcare company in Singapore is seeking a Corporate Secretary cum Administration to ensure compliance with governance and manage administrative functions. This role involves providing company secretarial support and general office administration, ideal for a detail-oriented professional. Candidates should possess a diploma or degree in a relevant field, along with strong organizational skills and 1-3 years of experience in similar roles.

Qualifications

• 1–3 years of relevant experience in corporate secretarial and/or administrative roles.
• Familiarity with Singapore Companies Act and ACRA BizFile+ filings.
• ICSA/SAICSA qualification or pursuing is an advantage.

Responsibilities

• Assist in the provision of company secretarial services for compliance.
• Prepare and maintain statutory registers and corporate records.
• Support general administrative tasks including document management.

Skills

Organisational skills

Communication skills

MS Office proficiency

Education

Diploma or Bachelor’s degree in Business Administration

Corporate Secretarial Studies or Law

Job description

About the Role

The Corporate Secretary cum Administration will be responsible for providing company secretarial support to ensure compliance with statutory and regulatory requirements in Singapore, while also handling general administrative and office management duties. This role suits a detail‑oriented professional who can manage both governance and day‑to‑day administrative functions effectively.

Key Responsibilities

Corporate Secretarial Duties

• Assist in the provision of company secretarial services to ensure compliance with the Companies Act and ACRA requirements
• Prepare and maintain statutory registers, resolutions, and corporate records
• Handle company incorporations, filings, annual returns, and updates via ACRA BizFile+
• Coordinate board meetings, prepare agendas, board papers, minutes, and follow‑up actions
• Liaise with external corporate secretarial firms, auditors, banks, and regulators as required
• Ensure timely filing of statutory documents and compliance deadlines
• Support corporate governance and internal compliance processes

Administrative & Office Support

• Provide general administrative support including office administration and document management
• Handle correspondence, record keeping, and filing (physical and electronic)
• Support HR administration such as maintaining employee records, leave tracking, and preparation of HR documents
• Assist with procurement, vendor coordination, and office facilities management
• Manage company licences, contracts, and insurance renewals
• Support ad‑hoc projects and administrative tasks as assigned by management

Requirements

• Diploma or Bachelor’s degree in Business Administration, Corporate Secretarial Studies, Law, or related field
• 1–3 years of relevant experience in corporate secretarial and/or administrative roles
• Familiarity with Singapore Companies Act and ACRA BizFile+ filings
• ICSA/SAICSA qualification or pursuing is an advantage (for more senior roles)
• Strong organisational skills with attention to detail
• Good written and verbal communication skills
• Proficient in MS Office applications
• Ability to handle confidential information with professionalism and discretion
• Able to work independently and manage multiple deadlines