Corporate Secretarial Assistant (Part Time)

ADSAN LAW LLC; Singapore; Hybrid; SGD 20,000 - 60,000; Part time

Job summary

A law corporation is seeking a reliable and experienced Part-Time Corporate Secretarial Assistant in Singapore. The role involves handling corporate secretarial matters, preparing ACRA lodgements, and maintaining corporate records. Candidates should have 1–3 years of relevant experience, be familiar with ACRA BizFile+, and possess good English and Mandarin communication skills. Flexible part-time hours are offered, with the possibility of conversion to full-time based on performance.

Benefits

Flexible working hours

Stable long-term engagement

Exposure to diverse client portfolios

Friendly and professional working environment

Qualifications

• Minimum 1–3 years of corporate secretarial experience.
• Familiar with ACRA BizFile+ system and Companies Act requirements.
• Able to work independently with minimal supervision.
• Well‑organised, detail‑oriented, and responsible.
• Good written and spoken English.
• Mandarin‑speaking ability preferred for liaising with Chinese‑speaking clients.

Responsibilities

• Handle routine corporate secretarial matters for client companies.
• Prepare and file ACRA lodgements (annual returns, officer changes, share transfers).
• Draft directors’ resolutions, AGM / EGM documents, and statutory registers.
• Maintain corporate records and compliance calendars.
• Prepare onboarding documents for new clients (KYC, beneficial ownership).
• Liaise with clients, directors, and service providers on compliance matters.

Skills

Microsoft Office

Corporate Governance

Microsoft Excel

Interpersonal Skills

Compliance

Communication Skills

Able To Work Independently

Job description

We are a law corporation providing corporate secretarial and compliance support to Singapore-incorporated companies, including local SMEs and Chinese-owned entities. We are looking for a reliable and experienced Part‑Time Corporate Secretarial Assistant to support our compliance and statutory filing work.

Responsibilities

• Handle routine corporate secretarial matters for client companies
• Prepare and file ACRA lodgements (e.g. annual returns, officer changes, share transfers etc)
• Draft directors’ resolutions, AGM / EGM documents, and statutory registers
• Maintain corporate records and compliance calendars
• Prepare onboarding documents for new clients (KYC, beneficial ownership, registers)
• Liaise with clients, directors, and service providers on compliance matters
• Support company incorporations, striking off, and other ACRA processes
• Assist in handover matters from previous corporate secretaries where applicable

Requirements

• Minimum 1–3 years of corporate secretarial experience
• Familiar with ACRA BizFile+ system and Companies Act requirements
• Able to work independently with minimal supervision
• Well‑organised, detail‑oriented, and responsible
• Good written and spoken English
• Mandarin‑speaking ability preferred to liaise with Chinese‑speaking clients
• Prior experience in corporate service firms is an advantage

Working Arrangement

• Flexible part‑time hours (e.g. 2–3 days per week or project‑based)
• Possibility to convert to full‑time based on performance and workload

What We Offer

• Flexible working hours
• Stable long‑term engagement
• Exposure to diverse client portfolios
• Friendly and professional working environment

Interested candidates may submit their resume with brief details of availability and expected hourly / monthly rate. All applications will be kept strictly confidential. Only shortlisted candidates will be contacted.

Tell employers what skills you have

• Microsoft Office
• Corporate Governance
• Microsoft Excel
• IRAs
• Due Diligence
• Interpersonal Skills
• Books
• Administration
• Accounting
• Compliance
• Communication Skills
• Team Player
• Microsoft Word
• Regulatory Requirements
• Able To Work Independently