Conveyancing Legal Secretary

HO & WEE LLP; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

A reputable law firm in Singapore is looking for an experienced Legal Secretary to support conveyancing work. The ideal candidate should possess at least 2 years of experience in a law firm, with skills in e-litigation and administrative duties. This role requires good interpersonal skills, the ability to work both independently and collaboratively, and proficiency in English, with Mandarin as a plus. The position is specifically for Singapore Citizens or Permanent Residents, offering a great opportunity for career growth.

Qualifications

• Minimum 2 years’ experience as a conveyancing secretary in a law firm.
• Proven experience with e-litigation or electronic court filing systems.
• Able to work independently and as part of a team.
• Meticulous and well-organised, able to work under time constraints.

Responsibilities

• Handle a full range of conveyancing matters such as purchases and sales.
• Prepare legal conveyancing documentation and manage e-lodgements.
• Communicate with clients, banks, and related parties.
• Provide administrative support to lawyers in the conveyancing department.
• Ensure smooth completion of conveyancing transactions.

Skills

Conveyancing experience

Administrative support

Interpersonal skills

Team player

E-litigation systems

Microsoft Office

Mandarin communication

Education

Diploma in legal studies or related field

Tools

Microsoft Office

WordPerfect

Job description

Role Summary

We are seeking a proactive, organised and experienced Legal Secretary to join our team. The successful candidate will support our lawyers in mainly conveyancing work. Experience in probate matters is a plus. This role combines substantive legal support with secretarial/administrative duties, and offers an excellent opportunity to grow your career in a reputable law firm.

Responsibilities

• Handle full range of conveyancing matters such as purchase & sales, development projects.
• Prepare legal conveyancing documentation and handle e-lodgement/e-stamping etc.
• Communicate with clients, banks and related parties relating to the conveyancing process.
• Provide administrative support in legal documentation and secretarial work to the lawyers in the conveyancing department (eg conducting searches, billing, opening and closing files, managing and keeping deadlines, book appointments and arrange meetings with clients, estate agents.)
• Ensure smooth completion of conveyancing transactions.
• Other secretarial duties assigned by lawyers, you may be called upon to assist the lawyers in other matters undertaken by the Firm such as probate matters.

Requirements

• Minimum 2 years’ experience as a conveyancing secretary in a law firm.
• Proven experience with e-litigation or electronic court filing systems.
• A diploma in legal studies or a related field.
• Able to work independently and as part of a team.
• A team player with good attitude and sense of responsibility.
• Courteous and with good interpersonal skills, able to deal with clients & queries.
• Meticulous, well‑organised and can work well under time constraints, able to work long hours when required.
• Proficient in spoken and written English; able to communicate orally in Mandarin to liaise with Mandarin-speaking clients.
• Good working knowledge of Microsoft office applications and WordPerfect.
• Familiarity with the conveyancing process, including completing and filing stamp duty forms and Land Registry applications.

Due to quota constraints, the position is intended for Singapore Citizens or Permanent Residents.

Please note that only shortlisted candidates will be contacted.