Commercial & Marketing Coordinator

WINLUCKY (SINGAPORE) MARITIME PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A maritime company based in Singapore is seeking a diligent and meticulous individual for a backend support role. Responsibilities include coordinating tender submissions, updating crucial documentation, and liaising with both internal departments and external clients. Candidates should possess strong communication skills, organizational abilities, and a proactive attitude towards teamwork. Proficiency in Microsoft Office and basic shipping management systems is required, along with the capacity to work under pressure and manage competing deadlines.

Qualifications

• Good tendering and administration skills to support commercial tenders.
• Excellent English communication skills (written & spoken) for liaising.
• Ability to work independently under pressure with high urgency.

Responsibilities

• Liaison for all information/documentation required for tenders.
• Update databases and maintain accurate information.
• Coordinate closely with internal teams for operational needs.

Skills

Organizational skills

Communication skills

Coordination

Proactive teamwork

Time management

Tools

Microsoft Office

Ship management system

Job description

Requires someone who is diligent and meticulous with details. He/She must be independent with a positive mindset and demonstrates good communication skills with both internal departments and external clients.He/She must be a patient/organized person who can multitask and work under pressure with a high sense of urgency, responsiveness and takes initiatives in maintaining his/her work quality and standards with a positive mindset.

Job Description

Tenders and Contracts

• Be the single liaison point to coordinate and collate all information/documentation required for tender/proposal submission.
• Take Minutes of Meetings and coordinate with clients on tenders/quotations.
• Ability to format and revise commercial proposals and amend contracts/addendums promptly and accurately. Ability to understand commercial contracts is an advantage.

Reporting and Documentation

• Update databases, reports and trackers on a regular basis and maintain updated and accurate information in shared folders, files and any systems/portals
• Support internal audits, compliance checks and any other commercial support works assigned.

Finance Coordination

• Coordinate closely with Accounts Team to settle invoicing issues.
• Chase for payments for long outstanding overdue payments.

Team Coordination

• Coordinate closely with internal teams for operational needs to meet contract deliverables.
• Handle basic customer queries and maintain strong client relationships

Job Requirements

• Good tendering, administration and organizational skills to support commercial tenders and operations of the fleet.
• Good coordination, excellent proactive team player who takes strong initiatives with ability to work independently on tenders/quotations to meet urgent/hard deadlines.
• Fluent English & Communication skills (both written & spoken) is required for liaison with both clients and internal departments to ensure smooth execution of contracts.
• Basic Microsoft skills and maneuvering ship management system/portal is required.
• Mainly backend support role and office-based during office hours. Occasional vessel visits, client networking sessions and/or tender briefings overseas may be required.