Commercial Administrator

ASIAN SEALAND OFFSHORE AND MARINE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A maritime services company in Singapore is seeking a candidate to provide crucial administrative support to its Commercial team. Duties include managing procurement and sales documentation, liaising with internal departments, and supporting the tendering process. Candidates should have strong communication skills and be proficient in Microsoft Office, particularly Excel and PowerPoint. This role requires attention to detail and a proactive approach in a dynamic environment.

Qualifications

• Strong communication and interpersonal skills for a range of stakeholders.
• Proficient in Microsoft Office, particularly Excel and PowerPoint.
• Keen eye for detail and ability to maintain accurate records.
• Proactive and solution-oriented problem-solving approach.

Responsibilities

• Provide administrative support to the Commercial team in procurement and sales.
• Assist in preparation and tracking of contracts and purchase orders.
• Maintain organized records of contracts and quotations.
• Liaise internally to gather and distribute information.
• Support the tendering process, including document compilation.
• Generate reports on commercial performance and metrics.
• Monitor invoicing, payment status, and milestones.
• Ensure compliance with company policies and regulations.
• Manage document control for commercial documentation.
• Prepare meeting agendas and presentations for reviews.

Skills

Creative Writing

Microsoft PowerPoint

Microsoft Office

Interpersonal Communication Abilities

Information Management

Invoicing

Approachable

Publishing

Written Skills

Administrative Support

Excel

Tendering

Job description

Responsibilities

• Provide administrative support to the Commercial team in all aspects of procurement, sales, and contract documentation.
• Assist in the preparation, formatting, and tracking of commercial contracts, purchase orders, and service agreements.
• Maintain and update records of contracts, quotations, and other commercial documents in an organized filing system (digital and hard copy).
• Liaise with internal departments to gather and distribute information related to ongoing commercial activities.
• Support the tendering process, including document compilation, deadline tracking, and submission.
• Assist in generating reports on commercial performance, contract status, and financial metrics as required.
• Monitor and track invoicing, payment status, and commercial milestones.
• Ensure compliance with company policies, procedures, and relevant regulations.
• Manage document control and version tracking for all commercial documentation.
• Assist in preparing meeting agendas, minutes, and presentations for commercial reviews.

Requirements

• Strong communication and interpersonal skills, with the ability to interact with a range of stakeholders.
• Proficient in the use of Microsoft Office suite, particularly Excel and PowerPoint.
• A keen eye for detail and the ability to maintain accurate records and documentation.
• A proactive and solution-oriented approach to problem-solving.

Key Skills

• Creative Writing
• Microsoft PowerPoint
• Microsoft Office
• Interpersonal Communication Abilities
• Information Management
• Invoicing
• Approachable
• Publishing
• Written Skills
• Administrative Support
• Excel
• Tendering