CEO Assistant

FINEBUILD SYSTEMS PTE LTD; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A diversified company in Singapore seeks an Executive Assistant to support the CEO with daily operations and coordinate with financial institutions. Candidates should have over 3 years of relevant experience, a strong sense of responsibility, and excellent communication skills. The role offers a monthly salary of SGD 7,000 – 10,000, with performance-based bonuses. Flexibility in working hours is essential, especially for U.S. time zone meetings.

Benefits

Performance-based bonus

Flexible working hours

Qualifications

• 3+ years of experience liaising with financial institutions or related services.
• Strong English communication skills for meetings, especially in U.S. time zones.
• High flexibility for non-fixed working hours required.

Responsibilities

• Support the CEO with daily tasks and follow-ups.
• Coordinate with financial institutions and service providers.
• Prepare for and take notes during key meetings.

Skills

Responsibility

Execution capability

Flexibility

Professional ethics

Communication skills

Problem-solving ability

Job description

Job Responsibilities

1. Act as a core support to the CEO, assisting with daily work matters and business-related follow-ups;
2. Liaise and coordinate with financial institutions and third-party professional service providers (including banks, brokers, custodians, and other service firms) to support the execution of related matters;
3. Attend and follow up on all key meetings of the CEO, including meeting preparation, note-taking, action-item tracking, and execution follow-ups;
4. Assist the CEO in coordinating with partners related to each asset portfolio, and follow up on collaboration progress and related matters;
5. Support cross-team and cross-institution communication and coordination within the scope authorized by the CEO;
6. Handle ad hoc and special tasks assigned by the CEO.

Job Requirements

Mandatory Requirements

1. Strong sense of responsibility: Highly responsible, detail-oriented, and accountable for work outcomes;
2. Execution & efficiency: Strong execution capability and efficiency, able to deliver high-quality results within set timelines;
3. Flexibility: Able to provide necessary support outside regular working hours when required;
4. Professional ethics: High level of professional integrity, capable of handling sensitive company and entity-related information appropriately;
5. High time flexibility: Able to adapt to non-fixed working hours.

Note: This position is not suitable for candidates seeking fixed working hours.

⭐ Preferred Qualifications

1. Relevant experience: More than 3 years of experience in liaising with financial institutions, investment, asset management, or related third-party service providers; prior experience as a CEO / Founder / Senior Executive Assistant is a strong plus;
2. Relevant knowledge: Background or exposure to finance, accounting, or legal-related fields is a plus;
3. Language skills: Strong English communication skills, able to participate in English meetings, especially those involving U.S. time zones;
4. Work methodology: Logical and structured working style, with strong task decomposition and execution capability;
5. Communication skills: Strong communication skills, able to efficiently relay information between the CEO and multiple stakeholders;
6. Learning & problem-solving ability: Strong ability to work independently and resolve issues; work capability and efficiency are core evaluation criteria for this role.

Compensation & Benefits

• Monthly salary: SGD 7,000 – 10,000, subject to experience and overall capability;
• Compensation and incentive structure will be discussed further during the interview process;
• Performance-based bonus ranging from 3 to 8 months’ salary, subject to individual and company performance.

Additional Information

• This position is limited to 1 hire, selection will be based on merit;
• Working hours are relatively flexible and require alignment with U.S. time zone meetings;
• This role is best suited for candidates with strong stress tolerance, high execution capability, and a desire to work closely with core business operations;
• This is a high-trust role with clear long-term development opportunities;