Business Administrator

FINOVA ADVISORY PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A financial advisory firm in Singapore is seeking a candidate to support their Insolvency, Restructuring, and Investigation team. The role includes preparing invoices, managing payments, performing due diligence, and handling administrative tasks. Candidates should have at least 2 years of relevant experience, proficient skills in Microsoft Word and Excel, and strong communication abilities. This position demands meticulous organization and the ability to work in a fast-paced environment.

Qualifications

• Minimum 2 years of experience in office administration and support role.
• Ability to work in a fast-paced environment.

Responsibilities

• Prepare invoices and monitor payments from clients.
• Deal with banking matters including bank guarantees.
• Monitor receipts and payments in clients’ accounts.
• Prepare payment vouchers for finance team approval.
• Track disbursements incurred for various engagements.
• Perform lodgments and filings with relevant authorities.
• Conduct client due diligence and background checks.
• Liaise with Commissioners for Oaths for document attestation.
• Organize storage of books and records with third-party warehouses.
• Conduct internal reporting.
• Handle general office management and administrative tasks.

Skills

Proficient in Microsoft Word

Proficient in Microsoft Excel

Good writing skills

Good oral communication skills

Meticulous organization

Good interpersonal skills

Ability to multitask

Education

Pre-university / Diploma

Job description

Job Overview

You will be supporting the Insolvency, Restructuring and Investigation team in the administration of corporate insolvency and restructuring engagements.

Key Responsibilities

• Prepare invoices and monitor and track payments from clients
• Dealing with banking matters, including applications and cancellations of bank guarantees
• Monitor and record receipts and payments in the clients’ account
• Prepare payment vouchers for approval and liaise with finance team on payments to be made
• Record and keep track of disbursements incurred for various engagements
• Perform lodgments and filings with ACRA, MinLaw and the High Court within stipulated deadlines to ensure compliance under the applicable laws
• Perform client due diligence procedures and background checks as part of client onboarding process
• Liaise with Commissioners for Oaths for the attestation of documents
• Organizing storage of books and records, including liaising with third party warehouse
• Internal reporting
• General office management and administrative tasks

Key Requirements

• Pre-university / Diploma
• Minimum 2 years of experience in office administration and support role
• Proficient in the use of Microsoft Word and Excel
• Good writing and oral communication skills
• Meticulous and solid organization skills
• Able to work in a fast-paced environment and multitask
• Good interpersonal skills