Book Keeper & Administrator

Comcrop Pte. Ltd.; Singapore; Hybrid; SGD 40,000 - 50,000; Full time

Job summary

A local agribusiness in Singapore seeks a Bookkeeper to manage financial records, payroll processing, and general administration tasks. This role requires strong bookkeeping skills, experience in small organizations, and knowledge of Singapore HR compliance. You'll work on-site for two days a week, with flexibility to work remotely. This position is ideal for a self-starter with proficiency in Excel and Word. Join us to support our operations and contribute to our team's efficiency.

Qualifications

• Experience in bookkeeping and managing financial records.
• Proven ability to process payroll accurately and timely.
• Previous administrative experience in small organizations.

Responsibilities

• Maintain bookkeeping and administration tasks for the company.
• Execute bookkeeping, payroll, compliance, and administrative tasks.
• Support the CFO with accounting and finance requirements.

Skills

Bookkeeping

Payroll processing

General administration

GST calculation

Internet banking

Excel skills

Word skills

Self-starter

Job description

This role is responsible for maintaining the book keeping and administration tasks for Comcrop Pte Ltd.

Based at the Woodlands farm, the role will require 2 days a week on site, and the balance of any hours required can be worked remotely if agreed with the manager.

Finance

Support the accounting and finance requirements of Comcrop, executing on the identified responsibilities below and working with the CFO on ad-hoc tasks as required.

Vendors

• Data entry of all vendor invoices in a timely manner.
• Payment processing for all vendor invoices.

Customer

• Creation of all customer invoices in a timely manner.
• Collection of all outstanding customer invoices within credit terms.
• Preparation of customers’ monthly SOA.
• Submission of e-invoice to Govt vendors portal (Vendors@Gov).

Book keeping

• Regular bank reconciliations.
• Record retention and appropriate filing.
• Maintaining the fixed asset register for Comcrop.
• Keeping the company Quick books file current and up to date.
• Reconciliation & preparation of Year End Balance Sheet Schedules for audit purpose.

Payroll and HR

• Maintaining and ensure compliance (MOM standards) with all employment contracts, and other employee related matters and documents.
• Calculate and process payroll for the team within the agreed timeframe.
• Maintaining the HRIS system – including timesheets, leave records etc.
• Assist with any tasks related to the engagement of foreign workers.
• Assist or execute recruitment activities as required.
• Submission of monthly CPF contribution within the required timeframe.
• Year End submission of Employees Income Records to IRAS thru Auto-Inclusion Scheme (AIS) .

Compliance

• GST lodgments within the required timeframe.
• Insurance renewals – Workers compensation, general insurance or other kinds of insurance.

Administration

Support the general manager and farm manager with administration tasks that support the operations of the farm.

This could include;

• Helping to source quotes or vendors for goods and services required by the general manager or farm manager.
• Working with vendors or customers on behalf of Comcrop to achieve superior outcomes.
• Collecting and or distributing information that has relevance for Comcrop operations.
• Maintaining preventative maintenance schedules, and list of vendors who Comcrop has a relationship with for maintenance issues.
• Supporting the staff and or management to ensure culture and other aspects required to have an efficient and effective work place are in place.

Key Requirements

Previous experience:-

• Working as a book keeper
• Processing payroll
• Working in a general admin role
• Working in small organizations and teams
• Calculating and lodging GST and other compliance documents
• Dealing with insurance matters
• Knowledge of Singapore HR compliance requirements
• Using internet banking platforms
• Self-starter
• Excel, word skills