Back Office Operations Analyst

AGLAIA FAMILY OFFICE PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A multi-family office in Singapore is seeking a motivated Back-Office Operations Analyst. The role is ideal for fresh graduates or individuals with up to 2 years of experience in financial services. You will support daily operations of investment portfolios, ensuring accurate processing of activities. Key responsibilities include trade management, capital calls, investment data maintenance, and collaboration with finance teams. This position offers exposure to diverse asset classes and an environment fostering career development and mentorship.

Benefits

Collaborative work environment

Mentorship and career development

Opportunity for operational improvements

Qualifications

• Bachelor’s degree in a relevant field.
• Fresh graduates with internships or academic experience welcome.
• Basic understanding of investment products.

Responsibilities

• Process and monitor trade instructions across asset classes.
• Track and process capital calls and distributions.
• Maintain and update security master data.
• Perform daily and monthly cash reconciliations.
• Support performance report generation and validation.
• Collaborate with Finance for annual accounting support.
• Identify and implement process improvements.

Skills

Attention to detail

Time management

Communication skills

Organizational skills

Education

Bachelor’s degree in Finance, Accounting, Business, or related field

Tools

Microsoft Excel

Job description

Job Overview:

We are looking for a motivated and detail-oriented Back-Office Operations Analyst to join our multi-family office. This role is suitable for a fresh graduate or an individual with 0–2 years of experience in financial services, preferably with basic knowledge of investment products (e.g., equities, bonds, funds, private equity). The candidate will play a key role in supporting the daily operations of our clients’ investment portfolios and ensuring accurate and timely processing of investment-related activities.

Key Responsibilities:

1. Trade Lifecycle Management

• Process and monitor trade instructions across asset classes (equities, fixed income, funds, alternatives)
• Ensure timely and accurate trade capture, settlement, and booking
• Liaise with custodians, brokers, and internal teams to resolve trade discrepancies

2. Capital Calls and Distributions

• Track and process capital calls and distributions for private market investments
• Coordinate with investment teams and custodians to ensure proper fund flow and documentation

3. Investment Reference Data Management

• Maintain and update security master data including pricing, identifiers (ISIN, SEDOL), asset classification, and counterparty details
• Validate and reconcile investment data across systems and sources

4. Cash and Position Reconciliations

• Perform daily and monthly cash and holdings reconciliations with custodians and counterparties
• Investigate and resolve reconciliation breaks in a timely manner

5. Performance Measurement and Reporting

• Support the generation and validation of performance reports for client portfolios
• Ensure accuracy of return calculations and attribution metrics
• Assist with preparation of client presentations and investment reviews

6. Annual Accounts Filing Support

• Collaborate with Finance and external auditors to support annual financial reporting for trusts, entities, or funds
• Provide necessary transaction data, valuations, and reconciliations as required

7. Process Improvement

• Identify inefficiencies or manual processes and suggest/implement improvements
• Assist in automation, documentation, and testing of new operational workflows and tools

Requirements:

• Bachelor’s degree in Finance, Accounting, Business, or related field
• Fresh graduates with relevant internships or academic experience are welcome to apply
• Basic understanding of investment products and financial instruments
• High level of accuracy and attention to detail
• Strong time management and organizational skills
• Ability to prioritize tasks in a deadline-driven environment
• Proficiency in Microsoft Excel; experience with portfolio management systems is a plus
• Good communication and interpersonal skills

Why Join Us:

• Exposure to a broad range of asset classes and investment operations
• Collaborative work environment with experienced professionals
• Opportunity to contribute to operational improvements and technology transformation
• Mentorship and career development for future roles in investment operations