Assistant Manager/Senior Assistant Manager (approx 27-month contract), OHR

Singapore Management University; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading educational institution in Singapore seeks an HR Project Coordinator to assist with HRIS projects, including data management and user training. The ideal candidate will hold a bachelor’s degree and have 2-4 years of HR experience, particularly in HR transformation projects. Strong organizational and communication skills are essential, alongside a basic understanding of HRIS systems. This role will enhance project management capabilities while supporting a collaborative HR environment.

Benefits

Attractive benefits and welfare

Competitive compensation packages

Professional development opportunities

Qualifications

• 2 to 4 years of experience in HR Ops or HR related projects.
• Strong organizational skills and ability to manage multiple tasks.
• Excellent communication and interpersonal skills.

Responsibilities

• Assist in planning and coordination of HRIS projects.
• Prepare project documentation and status reports.
• Support data entry, validation, and migration tasks.
• Assist in training materials development for end-users.

Skills

Communication skills

Organizational skills

Project management

Ability to work under time pressure

Education

Bachelor’s degree in Human Resources, IT, Business Administration, or related field

Tools

HRIS systems (e.g., Workday, SAP SuccessFactors, Oracle HCM)

Job description

COMPANY DESCRIPTION

Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together – building a strong collegiality and morale within the university.

Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities – all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.

RESPONSIBILITIES

• This position is for Office of Human Resources (OHR).
• Project Support
  • Assist in the planning and coordination of HRIS projects, including system implementations, upgrades, and integrations.
  • Assist in reviewing the current state and identify/conceptualize the future state with internal stakeholders (i.e. process owners) as part of HR digitalization and transformation.
  • Assist in documenting, following up and finalizing the gathering of system requirements with stakeholders.
  • Work with project team to develop and implement overall change management plan and training activities to ensure smooth transition to the new platform.
  • Identify risks and manage issues including escalation and resolution.
• Documentation:
  • Prepare and maintain project documentation, including project plans, status reports, and meeting minutes.
  • Provide guidance and facilitate with project team to keep project moving to achieve its deliverables within the timelines.
• Data Management:
  • Support data entry, data validation, and data migration tasks to ensure data accuracy and integrity.
  • Guide internal stakeholders to ensure data migration, data cleansing and data mapping work are executed according to plans.
• User Training:
  • Assist in the planning, development and delivery of training materials for end-users. Conduct end-user training for users where necessary.
• Communication:
  • Ensure and facilitate communication and engagement between project stakeholders, including HR, IT, and external vendors.
• Testing:
  • Participate in system testing and quality assurance activities to ensure project deliverables meet requirements.
  • Orchestrate user acceptance testing activities and manage change requests.
• Compliance:
  • Ensure project activities comply with company policies and data protection regulations.
• Other duties as assigned.

QUALIFICATIONS

• Bachelor’s degree in either Human Resources, Information Technology, Business Administration, or a related field.
• 2 to 4 years of experience in HR Ops or HR related projects, preferably in HR transformation and HRIS implementation.
• Associate to Professional Project Management Certifications (if any) [CAPM, PMP, PRINCE2].
• Basic understanding of HRIS systems (e.g., Workday, SAP SuccessFactors, Oracle HCM).
• Prior experience in HR processes and operations, SAP HR systems or any other cloud solutions is an added advantage.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Ability to work independently, multi-task, and deliver under time pressure.
• Highly organized and meticulous.
• Must have excellent communications and interpersonal skills, and ability to work collaboratively in a team environment.
• Good grasp of project management methodology.