Assistant Manager, Lease Administrator & Finance Liaison

Resorts World at Sentosa Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading resort operator in Singapore is seeking a meticulous Lease Administrator to manage leasing documentation and workflows. This critical role requires at least 8 years of experience in lease administration and strong knowledge of SAP. Responsibilities include preparing lease documents, coordinating with finance for billing accuracy, and maintaining documents throughout the lease lifecycle. Ideal candidates will possess a Diploma or Degree in Real Estate or Business Administration, with strong attention to detail and a proactive attitude.

Qualifications

• At least 8 years of experience in lease administration within large retail landlords.
• Strong working knowledge of SAP for lease and billing entries.
• Solid understanding of GTO terms, audit reconciliation, and documentation workflows.
• Familiar with IRAS, e-stamping, and Singapore's commercial leasing regulatory landscape.

Responsibilities

• Prepare, review, and process all lease documents including Letters of Offer and Tenancy Agreements.
• Coordinate closely with the Finance Business Unit to ensure billing accuracy.
• Update SAP with contract-level details and maintain the Leasable Space Masterlist.
• Collaborate with the Fit-Out Manager to align contract terms with operational readiness.

Skills

Meticulous with a structured work approach

Proficient in Excel

Document management skills

High-volume documentation management

Independent and proactive

Education

Diploma or Degree in Real Estate, Business Administration, or related fields

Tools

SAP

Job description

Company description

Resorts World Sentosa (RWS), Asia's premium lifestyle destination resort, is located on Singapore's resort island of Sentosa. Spanning 49 hectares, RWS is home to world-class attractions including Universal Studios Singapore, S.E.A. Aquarium, Dolphin Island and Adventure Cove Waterpark. Complementing the adventure and adrenaline of its theme parks and attractions are eight unique luxury hotels, the world-class Resorts World Convention Centre, and a casino. RWS offers award-winning dining experiences and exciting cuisines from around the world across its many renowned celebrity chef restaurants, establishing itself as a key player in Singapore's vibrant and diverse dining scene and a leading gourmet destination in Asia for epicureans. The integrated resort also offers world-class entertainment, from original resident productions to concerts. RWS has been named "Best Integrated Resort" since 2011 for ten consecutive years at the TTG Travel Awards which recognises the best of Asia‑Pacific's travel industry. RWS is wholly owned by Genting Singapore, a company of the Genting Group. For more information, please visit www.rwsentosa.com.

Job Summary

We are looking for a meticulous, proactive, and dependable Lease Administrator to support the full spectrum of leasing documentation and workflow coordination. This role is critical to ensuring that all contracts, approvals, and documentation are accurate, timely, and aligned across Leasing, Legal, and tenants.

Responsibilities

1. Lease Documentation & Lifecycle Management

• Prepare, review, and process all lease documents including Letters of Offer, Tenancy Agreements, Renewals, Amendments, and Surrender Agreements.
• Conduct accuracy checks and version control across all documentation flows, ensuring consistency between leasing, legal, and tenant-facing materials.
• Perform E‑stamping, document engrossment, and liaise with solicitors to finalise contracts when required.
• Maintain and update leasing records (e.g. contract creation, extensions, amendments).
• Track and monitor the full lease lifecycle including handover, rent commencement, fit‑out periods, rent‑free expiries, and lease expirations.

2. Finance Interface & GTO Management

• Coordinate closely with the Finance Business Unit to ensure billing accuracy for base rent, GTO, and incentive rebates (e.g. Genting Dollars).
• Monitor GTO submission deadlines, reconcile audited turnover sales, and support follow‑ups with tenants.
• Submit data to support IRAS‑related documentation and ad‑hoc queries for audits.
• Raise credit/debit note requests for reinstatement claims, deposit adjustments, and other contract‑linked financials.
• Consolidate leasing data to support monthly rental forecasts and annual rental revenue budgets.

3. System and Reporting Management

• Update SAP with contract‑level details, flag inconsistencies, and coordinate fixes with IT or system vendors.
• Maintain the Leasable Space Masterlist, track forecasted vs. actual occupancy and revenue figures.
• Generate and maintain dashboards and reports for Leasing and Finance teams.

4. Cross‑Team Coordination

• Collaborate with the Fit‑Out Manager and Leasing to align contract terms with operational readiness.
• Support marketing‑related lease actions, such as vending machines, short‑term leases, and ATMs.
• Assist the Leasing Director in preparing for internal meetings, management reports, and budgeting cycles.

Job Requirements

• Diploma or Degree in Real Estate, Business Administration, or related fields.
• At least 8 years of experience in lease administration within large retail landlords.
• Strong working knowledge of SAP for lease and billing entries.
• Solid understanding of GTO terms, audit reconciliation, and documentation workflows.
• Familiar with IRAS, e‑stamping, and Singapore's commercial leasing regulatory landscape.

Skills

• Meticulous with a structured work approach.
• Proficient in Excel, document management, and lease system tracking.
• Able to manage high‑volume documentation with minimal errors.
• Independent, proactive, and confident in liaising across departments.