Assistant Manager (Finance & Procurement, Project Support)

National University of Singapore; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading educational institution in Singapore is seeking an Assistant Manager to join their Research Management Team. This role involves managing project finance, procurement activities, and grant operations related to marine aquaculture R&D. The ideal candidate will have at least 3 years of relevant experience, strong financial and administrative skills, and familiarity with procurement processes. This position supports high-impact national initiatives in food and aquaculture innovation, offering an opportunity to contribute to Singapore’s R&D growth.

Qualifications

• At least 3 years of relevant experience in finance, procurement, or research grant administration.
• Strong attention to detail and accuracy in financial documentation.
• Good communication and coordination skills to work with internal teams, vendors, and collaborators.

Responsibilities

• Manage financial tracking and reconciliation for multiple research grants.
• Process claims, reimbursements, and vendor payments.
• Support procurement activities and negotiation with vendors.
• Coordinate logistics for meetings, workshops, and outreach events.

Skills

Administrative skills

Financial skills

Communication skills

Coordination skills

Education

Bachelor’s degree

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

SAP

Concur

Power BI

Job description

Job Description

The AquaPolis Programme Office (APO) is seeking a detail‑oriented Assistant Manager to join our Research Management Team, supporting project finance, procurement, and grant operations for Singapore’s tropical marine aquaculture R&D programme. This role is ideal for candidates with strong administrative and financial skills who wish to contribute to high‑impact national R&D initiatives in food and aquaculture innovation.

Key Responsibilities

1. Finance & Procurement Administration

• Manage financial tracking and reconciliation for multiple research grants.
• Process institutional claims, reimbursements, and vendor payments in accordance with funding and university policies.
• Support procurement activities, including vendor sourcing, quotation evaluation, and contract administration.
• Liaise with NUS finance and procurement offices to ensure compliance and documentation accuracy.
• Maintain up-to-date financial records and assist with forecasting, audits, and fund utilisation reports.

2. Grant Operations & Reporting

• Support project monitoring and reporting, ensuring timely submission of deliverables.
• Prepare and consolidate financial and progress reports for Programme Office and funding agencies.
• Assist project teams with administrative and logistical matters related to grant management.

3. Coordination & Ecosystem Support

• Coordinate logistics for meetings, workshops, and review sessions, ensuring timely documentation and follow‑up.
• Support industry engagement, outreach events, and public communication activities.

Qualifications

• Bachelor’s degree with at least 3 years of relevant experience.
• Prior experience in finance, procurement, or research grant administration in a university or public agency setting.
• Strong attention to detail and accuracy in financial documentation.
• Good communication and coordination skills to work with internal teams, vendors, and collaborators.
• Proficiency in Microsoft Excel, Word, and PowerPoint; familiarity with SAP, Concur, or Power BI is an advantage.
• Interest in contributing to the growth of Singapore’s aquaculture and R&D ecosystem.

More Information

Location: Kent Ridge Campus

Organization: Office of the Deputy President(Res&Tech)

Department : Office of the Deputy President(Res&Tech)

Employee Referral Eligible: No

Job requisition ID : 30739