Assistant Manager, Corporate Secretariat

NTUC Health; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A healthcare cooperative in Singapore is seeking an Assistant Manager for its Corporate Secretariat. This role involves ensuring compliance with governance regulations, managing Board materials, and handling sensitive information with discretion. The ideal candidate should have a Diploma or Degree in business, at least 5 years of relevant experience, and demonstrate strong communication and administrative skills. The position emphasizes attention to detail and the ability to manage multiple tasks effectively.

Qualifications

• Minimum 5 years of experience within a Corporate Secretariat function.
• Experience with member-based governance.
• Proven ability to manage multiple tasks under pressure.

Responsibilities

• Prepare and distribute Board and Committee materials.
• Attend and record minutes of Board and Committee meetings.
• Handle all regulatory filings with the authorities.

Skills

Strong administrative skills

Excellent written and verbal communication

Attention to detail

Ability to handle sensitive information

Education

Diploma or Degree in Business-related fields

Job description

Assistant Manager, Corporate Secretariat NTUC Health•Singapore, SG

Job Description

We are looking for an Assistant Manager who will play a critical role in ensuring NTUC Health's compliance with the Co-operative Societies Act, its By-Laws, and directives issued by the Registry of Co-operative Societies. This position supports the Board of Directors and Management in governance, administration, and maintaining the integrity of NTUC Health's structure. This is a hands‑on role, ideal for someone who is highly organised, meticulous, with strong administrative skills.

You will need to:

Corporate Secretariat

• Prepare, finalise, and distribute Board and Committee materials (agendas, papers, reports) in a timely and confidential manner. Management of AGM/EGM, including planning for balloting (when necessary).
• Attend and accurately record detailed minutes of Board, Committee and Annual General Meetings (AGMs), ensuring all resolutions and actions are correctly documented.
• Draft, circulate, and track written resolutions (e.g., electronic and circular resolutions) and manage the statutory signature process.
• Handle all regulatory filings with the Registry of Co-operative Societies (RCS) and Ministry of Culture, Community & Youth (MCCY), including annual returns, changes in Committee members/Secretary, and amendments to the Society's By-Laws, ensuring strict adherence to the Co-operative Societies Act.
• Maintain and update all statutory records and registers, including the Register of Members, Register of Loans, and detailed membership admission/withdrawal records.
• Monitor and track regulatory changes that impact the co-operative movement and governance, advising the Management on necessary policy or procedural updates.
• Manage the calculation of director fees periodically.
• Oversee the proper legal procedures for member admission, withdrawal, and the allocation of dividends in line with NTUC Health's By-Laws.
• Maintain the security and accessibility of all original statutory documents, approved By-Laws, and minutes archives.

Others: Project/Department Support

• Assist with strategic projects, acting as the primary liaison between the project team and external departments, including scheduling, organising and facilitating project meetings.
• Coordinate and manage logistics for internal team events, offsite meetings, and small corporate functions, often involving external vendors.
• Any adhoc tasks as assigned.

Qualifications

You should:

• Diploma or Degree in Business-related fields eg. from a local Polytechnic or equivalent qualification
• At least 5 years of progressive experience within a Corporate Secretariat function, with practical exposure to member-based governance.
• Meticulous and highly accurate, with zero tolerance for error in statutory documentation.
• Proven ability to handle sensitive management and member-related information with absolute discretion.
• Excellent written and verbal communication skills, necessary for drafting resolutions and engaging with both internal and external stakeholders.
• Exceptional attention to detail and ability to manage multiple concurrent tasks and shifting priorities under pressure.