Assistant Manager, Corporate Secretarial

ACE Administration Services Pte. Ltd.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A corporate services provider is seeking an Assistant Manager for Corporate Secretarial duties in Singapore. The successful candidate will manage a portfolio of clients, handling a broad range of secretarial responsibilities including company incorporations and compliance with statutory requirements. A Professional qualification with at least 6-7 years' experience in corporate secretarial work is essential, along with strong communication and analytical skills. This role requires attention to detail and the ability to work independently under pressure.

Qualifications

• At least a Professional Certificate/Bachelor’s Degree/Post Graduate Diploma/Professional Degree holder.
• Minimum of 6 to 7 years relevant working experience in corporate secretarial work.
• Familiar with filing of statutory forms and Companies Act.

Responsibilities

• Manage a portfolio of local and foreign clients.
• Handle full spectrum of corporate secretarial duties.
• Communicate with clients independently.
• Ensure proper and timely filing of statutory forms.

Skills

Good communication skills

Analytical skills

Problem-solving skills

Attention to detail

Ability to work independently

Good team player

Education

Professional Certificate/Bachelor’s Degree/Post Graduate Diploma/Professional Degree

Tools

XBRL

Microsoft Office

Job description

Assistant Manager, Corporate Secretarial

Job Description

The Corporate Secretarial Assistant Manager will assist in handling a portfolio of Singapore incorporated companies and ensure that all corporate company secretarial matters of our clients are handled in an efficient, timely and orderly manner.

Key responsibilities

• Manage a portfolio of local and foreign clients, including private companies limited by shares, companies limited by guarantee, variable capital companies (VCCs), branch offices.

• Handle full spectrum of corporate secretarial duties including company incorporations, registration of foreign branches, striking off of companies, preparation of directors’/ shareholders’ resolutions for on-going corporate secretarial matters for clients, application of employment passes, etc.

• Communicate with clients independently.

• To attend meetings, writing of minutes, etc.

• To ensure proper and timely filing of the statutory forms/returns to ACRA.

• Regularly maintain clients’ statutory books, ensuring that all documents and records are properly filed, and perform proper housekeeping of clients’ records.

• Monitor all corporate secretarial matters to ensure that all compliance timelines are met.

• Undertake ad-hoc corporate secretarial and other tasks as assigned.

• Ensure corporate governance best practices and compliance with statutory, regulatory, and KYC requirements.

• Guide and train team members to enable them to carry out their roles effectively and efficiently.

Job Specific Requirements

• At least a Professional Certificate/Bachelor’s Degree/Post Graduate Diploma/Professional Degree holder. Having a qualification from the Chartered Secretaries Institute of Singapore (CSIS) or a similar qualification recognized in Singapore is preferred.

• Minimum of 6 to 7 years relevant working experience in corporate secretarial work.

• Must possess good communication, analytical and problem-solving skills.

• Able to work independently under tight deadlines, while also being a good team player

• Good computer skills, with familiarity in XBRL considered an advantage.

• Familiar with filing of statutory forms and Companies Act.

• Possess strong attention to detail and consistently delivers work with a high degree of accuracy.