Assistant Manager (BCP & Process Improvement | Up $6000 | Kallang Sector)

PERSOL; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading operational management firm in Singapore is seeking an Assistant Manager to lead operational and administrative functions. The role involves managing backend operations, financial processes, and strategic reporting. Candidates should have 7+ years of experience, including leadership experience in operations. Proficiency in Microsoft Office Suite and tools like Salesforce is required.

Qualifications

• 7+ years of experience in operations and process optimization, with at least 3 years in a leadership capacity.
• Advanced proficiency in Microsoft Office Suite for analytics and reporting.
• Proven track record in defining and maintaining process frameworks.

Responsibilities

• Oversee issuance and validation of Purchase Orders and Work Orders.
• Manage contractor invoices and payment cycles to ensure compliance.
• Drive coordination of projects and align internal teams with external partners.

Skills

Operational excellence

Stakeholder management

Analytical skills

Communication skills

Proficiency in Microsoft Office Suite

Experience with Salesforce

Experience with ServiceNow

Tools

Microsoft Excel

Power BI

Job description

Assistant Manager (BCP & Process Improvement | Up $6000 | Kallang Sector)

Working hours: 08.30am – 6.00pm (Monday to Friday)

Job Summary

We are seeking a proactive and detail-oriented individual to manage operational and administrative functions related to project management, retail (customer engagement) and financial processes. This role is pivotal in ensuring seamless execution backend operations, billing, and governance activities while supporting cross-functional initiatives through data-driven decision-making.

Job Responsibilities

Operational Leadership

Oversee and govern the issuance and validation of Purchase Orders (PO), Work Orders (WO), and Contract Confirmations (CC) for construction and installation projects.

Ensure accuracy and integrity of resident database management, including onboarding, sign-ups, and cancellations.

Direct the processing of contractor invoices and payment cycles, ensuring timeliness and compliance.

Manage invoicing and collections strategy to optimize cash flow and customer experience.

Strategic Reporting & Insights

Lead the development of management dashboards and performance reports for senior leadership.

Analyze operational and financial data to identify trends, risks, and opportunities for improvement.

Provide actionable insights to inform strategic planning and resource allocation.

Project & Stakeholder Management

Drive coordination of complex projects, ensuring alignment across internal teams and external partners.

Act as a key liaison between cross-functional departments to ensure timely execution of deliverables.

Represent the function in governance forums and strategic discussions.

Governance & Continuous Improvement

Lead transformation initiatives to automate billing processes and reduce manual intervention.

Design and implement robust SOPs and Business Continuity Plans (BCPs) to safeguard operations.

Establish governance frameworks to ensure compliance with corporate policies and regulatory standards.

Champion a culture of continuous improvement and operational excellence.

Job Requirements

• 7+ years of experience in operations, administration, and process optimization, with at least 3 years in a leadership or managerial capacity.
• Advanced proficiency in Microsoft Office Suite (Excel, Power BI) for analytics and reporting.
• Proven track record in defining, mapping, and maintaining enterprise-level process frameworks.
• Strong stakeholder management and ability to influence at senior levels.
• Experience with Salesforce for CRM and ServiceNow for workflow automation.
• Familiarity with enterprise systems and data visualization tools.
• Strategic thinker with strong business acumen.
• Exceptional organizational and analytical skills.
• Proactive, resourceful, and adept at managing ambiguity.
• Strong communication and interpersonal skills to lead teams and influence stakeholders.
• High integrity and commitment to governance and compliance.

We regret to inform that only shortlisted candidates will be notified.

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