Assistant Facility Manager

Cushman & Wakefield; Singapore; On-site; SGD 55,000 - 75,000; Full time

Job summary

A leading global real estate services firm in Singapore is seeking an Assistant Facility Manager. The role involves overseeing daily operations, managing maintenance programs, and preparing financial reports to ensure efficient facility management. Candidates should have 3-5 years of experience, expertise in budget management, and proficiency in facility management systems. The position offers a full-time employment opportunity within a dynamic and inclusive workplace culture.

Benefits

Career development opportunities

Commitment to work-life balance

Inclusive workplace culture

Qualifications

• Minimum of 3-5 years of relevant experience in commercial or industrial real estate.
• Proficiency in reading construction specifications and blueprints.
• Skilled in financial tracking, budgeting, and forecasting.

Responsibilities

• Oversee day-to-day operations and maintenance programs.
• Compile site-specific documentation and reports accurately.
• Prepare operational budgets and financial reports for the facility.

Skills

Building Management Systems maintenance

Financial management

Microsoft Office Suite

CMMS/Work Order Management

Leadership

Education

Certified Facility Manager (CFM)

Tools

Yardi

Yardi

Job description

Job Title

Assistant Facility Manager

Job Description Summary

Job Description

About the role:

• Ensure the day‑to‑day operations of the facility(s) or campus including janitorial, life‑safety engineering site services and general maintenance are implemented and carried out in a manner consistent with C&W policies and client directives. Ensure all contracts are reviewed on a regular basis, are bid out as required and confirm invoices match contract pricing.
• Supervise all maintenance programs relating to the interior and exterior conditions and appearance of the properties.
• Under the direction of the Facility Manager, respond promptly to requests for building maintenance repairs, cleaning needs, etc., from building occupants and for the implementation of ongoing contract programs to address and resolve needs and problems.
• Compile information necessary to ensure all site‑specific documentation and reports are completed accurately and on time, including (and as applicable): Property Information Book, Site Operating Manual, Emergency Procedures Manual, IIPP Manual, Local Code Compliance Log, ADA Compliance Log, OSHA Log, Safety Meeting Log, Elevator Logs, Janitorial Log, Purchase Order Log, Vendor Certificates of Insurance, As‑built Drawings, IIPP Manual, Paid Invoices File, General Files, Contract Files, Annual Property Conditions and Year‑end Performance Report, and other reports and documentation as required.
• Prepare budgets, financial reports (monthly and quarterly), contracts, expenditures and purchase orders related to the facility(s) or complex as directed.
• Assist in providing information and reports necessary for the development of capital budgets for the facility, including contributions toward a five‑year plan of maintenance facility improvement and cost reduction initiatives.
• Collect, analyze and prepare reports of such statistical data as may be required to provide accurate and current assessment of facility management objectives.
• Be thoroughly familiar with the management contract vendor agreements and other building/facility contracts and all requirements contained therein.
• Monitor and ensure that tenants and vendors comply with insurance requirements and coordinate all claims as required.
• Proactively inspect the facility systems, rooms, common areas, etc., and report back any findings or issues to the Facility Manager.

About you:

• A minimum of 3‑5 years relevant experience, preferably in commercial or industrial real estate with facility management experience required.
• Experience in maintenance construction engineering and all facets of property operation and building management. Preferred: CMMS/Work Order Management experience. Additional eligibility qualifications listed.
• Certified Facility Manager (CFM) or other industry certifications (IFMA, BOMA) recommended; other engineering, business or technical training or certifications are a plus.
• Ability to read and understand construction specifications and blueprints; proficiency in understanding management agreements and contract language.
• Skilled in Building Management Systems maintenance and monitoring; excellent computer and systems knowledge; strong literacy in Microsoft Office Suite (MS Word, Excel, PowerPoint).
• Strong discipline of financial management including financial tracking, budgeting and forecasting.
• Knowledge of Financial Systems (Yardi a plus).

Why join Cushman & Wakefield

As one of the leading global real estate services firms transforming the way people work, shop and live, working at Cushman & Wakefield means you will benefit from:

• Being part of a growing global company.
• Career development and a promotion-from‑within culture.
• An organisation committed to Diversity and Inclusion.
• Commitment to providing work‑life balance for our people in an inclusive rewarding environment.

We achieve this by providing a flexible and agile work environment, focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion-from‑within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities and reward with a comprehensive employee benefits program.

We have a vision of the future where people simply belong.

Thats why we support and celebrate inclusive causes not just on days of recognition throughout the year but every day. We embrace diversity across race, colour, religion, gender, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status. We ensure DEI is part of our DNA as a global community – it means we go way beyond simply talking about it; we live it. If you want to live it too, join us.

INCO: Cushman & Wakefield

Required Experience:

Manager

Key Skills

Management, Mac OS, Clinical Data Management, Leadership, AC Maintenance, Financial Reporting

Employment Type : Full‑Time

Experience: years

Vacancy: 1