Assistant / Executive, Crewing / Marine Personnel

Hong Lam Marine Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A marine operations company located in Singapore is looking for a ship staff coordinator to manage and oversee staffing operations on assigned ships. Responsibilities include liaising with external parties on recruitment, monitoring staff performance, and ensuring compliance with regulations. Candidates should have a diploma in Marine or HR, expertise in crew operations, and strong Excel skills. Only Singaporeans are eligible to apply.

Qualifications

• Strong background in operations (flight/marine) or crew scheduling is advantageous.
• Good attitude and meticulous work ethic are essential.
• Only Singaporeans are eligible.

Responsibilities

• Liaise with external parties for ship staff-related operations.
• Monitor ship staff performance appraisals.
• Administer and update Fleet Management System.
• Ensure compliance with regulatory requirements.
• Provide manpower statistics when required.

Skills

Team player

Strong ability to cope with stress

Excellent interpersonal skills

Organizational skills

Proficient in Microsoft Excel

Education

Diploma in Marine / HR

Job description

Job Description

Plan, deploy, coordinate and effect ship staff change for assigned ships.

Responsibilities

• Liaise with external parties such as the port authority, Flag state and recruitment agents for ship staff-related operations and recruitment matters.
• Accompany crew for official shore matters if required.
• Ensure correct certifications and documentation are in place for the crew.
• Monitor and effect the ship staff development plan in a timely manner.
• Monitor the appraisal or assessment of ship staff performance.
• Administer and update Fleet Management System as per the Company’s policies and procedures.
• Ensure ship staff management are in compliance with regulatory requirements and company policies.
• Administer ship staff compensation, benefits and medical matters.
• Provide manpower statistics whenever required.
• Administer and assist Team Lead / Assistant team lead to implement training and development for the ship staff.
• Make scheduled visits to assigned ships for ship staff matters.
• Carry out other duties assigned by the Team Lead / Management.

Job Requirements

• Preferably Diploma in Marine / HR related disciplines is preferred.
• Background in operations (flight / marine) / crew scheduling and planning advantageous.
• Proficient with Microsoft applications especially Excel spreadsheet.
• A meticulous team player with good attitude and possesses strong ability to cope with stress.
• Possess excellent interpersonal and organizational skills.
• Singaporeans Only.