Assistant Director, Research Office (2 years contract)

National University Health System; Singapore; On-site; SGD 90,000 - 120,000; Full time

Job summary

A healthcare organization in Singapore seeks an experienced professional to lead the team responsible for funding allocation and grant finance. The role involves ensuring compliance with grant requirements, managing financial reports, and overseeing the procurement process, requiring a degree in Accountancy and substantial experience in finance. Proficiency in SAP and Microsoft applications is essential, along with strong problem-solving and leadership skills.

Qualifications

• 8-10 years of experience in finance-related work.
• Experienced in handling grant finance.
• Experienced in leading a diverse team.

Responsibilities

• Lead team for grant finance and funding allocation.
• Manage financial reports and projections for funding agencies.
• Ensure compliance with policies during procurement matters.

Skills

Problem solving

Team leadership

Multitasking

Communication

Financial analysis

Education

Degree in Accountancy or equivalent

Tools

SAP

Microsoft applications

Job description

Overview

The applicant will lead a team to perform the responsibilities of end-to-end funding allocation and grant finance for the NUHS Research Office. The applicant is expected to be hands‑on, possess problem solving skillsets and respond quickly to various stakeholders in a dynamic environment.

Responsibilities

Research Grant

• Provide financial support for research grants at NUHS cluster level
• Ensure grant claims are submitted promptly and accurately to external funding agencies
• Reply to queries from funding agencies on claims submitted
• Prepare financial reports and projections requested by funding agencies and other internal finance departments
• Liaise with financial shared services on grant claim submission
• Manage and allocate funding for internal grants awarded
• Fund disbursement and reimbursement of claims submitted for internal grants

Cost Centre Finance and Procurement

• Oversee and support finance related matters for the NUHS Research Office cost centre
• Oversee procurement matters for the NUHS Research Office
• Prepare annual department cost centre budget submission and track expenditures
• Ensure department procurement and payments comply with policies and procedures
• Develop simple systems to better track Research Office expenditures

Governance

• Manage all external and internal annual grant audits and ensure that audit reports are submitted on time
• Lead policy reviews for research related finance policies
• Conduct various departmental adhoc checks related to research finance
• Ensure grant expenditure complies with corporate policies, accounting standard, GST regulations and all relevant Acts.

Work Processes and Projects

• Streamline work processes and implement internal control
• Develop SOPs and work instructions
• Explore work improvement projects

Clinical Trial Accounts

• Facilitate clinical trial account creation
• Responsible for monitoring timely closure of expired clinical trial accounts
• Ensure account creation and closure comply with institution’s policy and procedures

Analysis of Research Spends across NUHS

• Lead the analysis of research spends across NUHS including identifying critical data sets and stakeholders
• Define inequalities in spending and requirements and highlight to Senior management for resolution.

Key Requirements

• Degree in Accountancy or equivalent with 8‑10 years of experience in finance related work
• Experienced in handling grant finance
• Proficient in SAP and Microsoft applications
• Experienced in leading a diverse team
• Able to work independently with the ability to multi‑task in a fast‑paced environment
• Familiar with implementation of internal controls and work process