Administrative Officer

JC BUSINESS CONSULTANTS PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A local consulting firm in Singapore is looking for a dedicated Administrative Support professional. You will provide comprehensive secretarial assistance to top management, including scheduling appointments and managing office systems. Your role will include answering calls, responding to emails, and maintaining records. Ideal candidates will possess various Microsoft Office skills and demonstrate strong organizational abilities. This is an opportunity to work closely with senior management and enhance your professional skills in a dynamic environment.

Qualifications

• Provide full spectrum of administrative and secretarial support to Managing Director, General Manager and accounts staff.
• Maintain and organize calendar and schedule appointments.
• Devise office systems to improve efficiency, including data management and filing.
• Manage office equipment and supplies.

Responsibilities

• Answer phone calls, enquiries and requests.
• Deal with incoming email, faxes and letters.
• Meet and greet clients at all levels of seniority.
• Assist accounts staff in typing documents, sort and compile for client's signatures and issuance of invoices.
• Maintain accurate records of the company's accounts receivables.

Skills

Microsoft Office

Microsoft Excel

Interpersonal Skills

Data Management

Office Management

Administration

Data Entry

Office Administration

Administrative Support

Microsoft Word

Scheduling

Able To Work Independently

Job description

Roles & Responsibilities

• Provide full spectrum of administrative and secretarial support to Managing Director, General Manager and accounts staff.
• Personal assistant to Managing Director.
• Maintaining and organizing calendar and scheduling of appointments.
• Devises office systems where necessary to improve efficiency, including data management and filing.
• Answer phone calls, enquiries and requests, and handling them when appropriate.
• Deals with incoming email, faxes and letters.
• Meeting and greeting clients at all levels of seniority.
• Manage office equipment and supplies.
• Assist accounts staff in typing documents, sort and compile for client's signatures and issuance of invoices.
• Maintains accurate records of the company's accounts receivables.

Tell employers what skills you have

• Microsoft Office
• Microsoft Excel
• Interpersonal Skills
• Data Management
• Office Management
• Administration
• Data Entry
• Office Administration
• Administrative Support
• Microsoft Word
• Scheduling
• Able To Work Independently