Administrative Executive (Projects/Documentation) – Up to $3,500 + AWS

Search Personnel Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A recruitment agency in Singapore is seeking an Administrative Executive to manage documentation and project support. Key responsibilities include preparing documents, coordinating logistics, and providing admin support to the project team. Candidates should have a diploma in business administration, 1-2 years of experience, and be proficient in MS Office. Bilingual proficiency in English and Mandarin is essential for client communication. The role offers a salary of up to $3,500 plus bonuses and benefits.

Benefits

14 Days Annual Leaves

Medical Leaves

Dental Benefits

Birthday Allowance

Bonus of Average 1-2 months

Qualifications

• Diploma in Business Administration or related field required.
• 1–2 years of administrative experience preferred.
• Proficient in MS Office (Word/Excel/PowerPoint/Outlook).
• Bilingual in English and Mandarin to communicate with clients.

Responsibilities

• Prepare/collate documents for submission to clients.
• Issue delivery orders and coordinate logistics.
• Tally/verify BOQ and assist with prep for new projects.
• General admin support for the project team.
• Liaise with project lead and suppliers to meet timelines.

Skills

Proficient in MS Office

Bilingual in English and Mandarin

Education

Diploma in Business Administration or related field

Job description

• Position : Administrative Executive (Projects/Documentation) – Up to $3,500 + AWS

• Location : Kaki Bukit (Between Ubi & Kaki Bukit MRT)

• Working hours : Monday to Friday | 8.30am to 6.00pm

• Salary (commensurate with experience) : Basic up to $3,500 + AWS + Bonus of Average 1-2 months + 14 Days Annual Leaves + Medical Leaves + Dental Benefits + Birthday Allowance

• Duration : Permanent

• Industry : Lighting Solutions

Main Responsibilities

• Prepare/collate documents for submission to consultants/clients; ensure accuracy (reports, certificates, spreadsheets); maintain templates.

• Issue delivery orders; coordinate suppliers/logistics; track delivery schedules; check goods before delivery.

• Tally/verify BOQ and assist with BOQ prep for new projects.

• General admin support for the project team (data entry, filing, photocopying) and ad‑hoc tasks.

• Liaise with project lead and suppliers; coordinate internally to meet timelines.

Requirements

• Diploma in Business Administration or related field (Design/Events background a plus)

• 1–2 years of administrative experience (mid‑career transition welcome)

• Proficient in MS Office (Word/Excel/PowerPoint/Outlook).

• Bilingual in English and Mandarin to communicate with clients who can only converse in Mandarin.

Email to: [e-mail]

***We do not charge our candidates any referral fee nor bind them with any contract.***

Chloe Ong

Associate Consulting Director (APAC)

Reg no.: R22105510

EA No: 13C6684

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.