Administrative Executive (Operations Office)

Tanglin Trust School Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

An established educational institution in Singapore is seeking a dedicated administrative professional to support the Operations Department. The successful applicant will provide essential secretarial skills and assist the Supervising Project Director with project administration. Ideal candidates must have a diploma and experience in a similar role, possess strong communication skills, and be able to work independently and as part of a team. The position offers a 5-day work week with annual leave entitlement.

Benefits

Annual leave entitlement

5-day work week

Qualifications

• Minimum diploma holder or equivalent.
• Proven experience in secretarial and administrative role.
• Good command of written and spoken English.

Responsibilities

• Assist the Supervising Project Director on all project administrative matters.
• Liaise and communicate with colleagues, staff, parents, and vendors.
• Provide high level of administrative support.

Skills

Secretarial skills

Organizational skills

Interpersonal skills

Communication skills

Proficient in Microsoft Office Applications

Mature and meticulous

Team player

Education

Diploma or equivalent

Tools

Microsoft Office Applications

Excel

Sharepoint

Job description

Job Summary

The successful applicant will contribute to the operational excellence of the Operations Department by providing sound secretarial and organisational skills in Director of Operations Office. To assist the Supervising Project Director (SPD) on all project administrative matters. To liaise and communicate with colleagues, staff, parents, external parties including authorities, vendors, fostering positive relationships. To assist the managers and executives in the department by ensuring a high level of administrative support.

The role reports to Director of Operations (DOO).

Requirements

• Minimum diploma holder or equivalent
• Proven experience in secretarial and administrative role
• Good command of written and spoken English
• Proficient in Microsoft Office Applications & Excel, Sharepoint
• Pleasant disposition with excellent interpersonal, organisational, communication and administrative skills
• Possess good expertise in processes and procedures
• Mature, meticulous and possesses good co-ordination skills
• Ability to work independently as well as a good team player with positive attitude

The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. We will conduct thorough background checks on all successful applicants.

Please refer to “Careers” on our website at www.tts.edu.sg for a detailed job description.

5-day week with annual leave entitlement. Interested applicants, please submit an application letter and detailed resume, stating your current and expected salary, date of availability and contact number via the online system at https://careers.tts.edu.sg/ApplyJob.aspx?id=239&hide=false. In your application, please provide the names and addresses of three people from whom confidential references may be obtained. Please indicate their professional relationship to you.

You can contact the HR department at [e-mail] for any enquiries regarding the role.

Closing date for applications is Wednesday, 26 November 2025

(Only shortlisted applicants will be notified)

CPE Registration No.: 196100114C | Period of Registration: 7 June 2023 to 6 June 2029