Administrative Executive (5 days per week)

ELEC-PRO TECHNOLOGY PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading public listed organization in Singapore seeks an Admin Executive to oversee daily office operations, manage invoices, procure supplies, and maintain asset inventories. Candidates should possess a Higher Nitec, Diploma, or Degree in any field, with skills in Excel and a proactive, innovative approach. This position requires strong analytical skills, multi-tasking abilities, and teamwork. Join a dynamic team and contribute to our growth!

Qualifications

• Must have knowledge of Excel and other data management software.
• Technical background to support customer requirements is advantageous.
• Self-starter with strong analytical skills necessary.

Responsibilities

• Manage daily office operations and provide administrative support.
• Review and verify invoices for accuracy.
• Procure office supplies and maintain inventory levels.
• Maintain an updated inventory of office assets.
• Act as a point of contact for internal communication.

Skills

Knowledge of Excel and other data management software

Technical background

Analytical skills

Team player

Ability to multi-task

Innovative and proactive

Education

Higher Nitec/ Diploma/ Degree in any discipline

Job description

Our Company is working closely with a Prestigious Public Listed organisation in Singapore. Due to our dynamic expansion in projects, we are looking for

Admin Executive (5 days per week)

Responsibilities

General Administration

• Manage daily office operations and provide administrative support to staff.
• Organize and maintain filing systems, both electronic and paper based.

Invoice Management

• Review and verify the accuracy of invoices and payment requests.
• Coordinate with the finance department to ensure timely processing of invoices.
• Maintain records of all financial transactions and documentation.

Purchasing

• Procure office supplies and equipment as needed, ensuring cost-effectiveness.
• Establish and maintain relationships with vendors and suppliers.
• Monitor inventory levels and reorder supplies when necessary.

Asset Tracking

• Maintain an updated inventory of office assets, including furniture, equipment, and technology.
• Track asset usage and ensure proper maintenance and care.

Information Dissemination

• Act as a point of contact for internal communication, distributing information to staff as needed.
• Prepare and distribute company-wide announcements, memos, and reports.
• Assist in onboarding new employees by providing necessary information and resources.

Requirements

• Higher Nitec/ Diploma/ Degree in any discipline
• Knowledge of Excel and other data management software
• Technical background and/or Services background to support the customer requirement
• Team player and able to multi-task efficiently
• Self-starter and result-oriented with strong analytical skills
• Innovative and proactive.