Administrative Executive

DASHMESH SINGAPORE PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A logistics company in Singapore is looking for a detail-oriented Administrative Executive to support their warehouse operations. The role includes managing invoice processes, maintaining filing systems, and ensuring accurate documentation. Candidates should possess strong organizational and communication skills, as well as a reliable and motivated attitude. The position offers a Monday to Friday work schedule with potential overtime on weekends.

Qualifications

• Must be reliable and motivated to ensure smooth inventory processes.
• Experience in handling invoices and data entry is preferred.
• Ability to manage documentation proficiently.

Responsibilities

• Handle a variety of administrative duties including invoice sorting.
• Maintain proper filing systems and organize documentation.
• Request quotations and negotiate contract terms.

Skills

Attention to detail

Organizational skills

Communication skills

Job description

Dashmesh Singapore Pte Ltd is seeking a motivated, reliable, and detail-oriented Administrative Executive to support our warehouse operations team. This role is essential in ensuring the smooth flow of inventory processes—ranging from daily invoice handling to proper documentation management—while upholding high standards of accuracy, organization, and operational efficiency.

Key Responsibilities

• Handle a variety of administrative duties including invoice sorting, data entry, document filing, invoice verification, and preparation for payment processing.
• Ensure all administrative tasks are completed accurately, promptly, and in compliance with company standards.
• Maintain proper filing systems and organize documentation such as daily activity records and monthly history reports.
• Efficiently manage and process documents, including sorting, scanning, and editing using documentation software.
• Request quotations and negotiate contract terms with internal departments and external partners/vendors.
• Provide operational support and carry out any ad-hoc administrative duties assigned by the Manager.
• Work closely with internal stakeholders to ensure smooth coordination across departments in relation to documentation, vendor servicing, and related processes.
• Undertake any other duties as required to support the overall operations.

Work Schedule

Monday to Friday

• 8:30 AM – 6:00 PM
• Work after 6:00 PM is eligible for overtime pay.

Saturday

• From 8:00 AM onward
• All Saturday hours will be compensated as overtime.