Administrative Executive

OCEANDRIVE NETWORKS PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading technology firm in Singapore is looking for an Administrative Coordinator to manage office operations, ensure compliance, and provide support across departments. The ideal candidate should possess a diploma in Business Administration and have 2-5 years of administrative experience. Duties include drafting reports, managing calendars, and coordinating with vendors. Strong organizational and communication skills are essential for success in this role.

Qualifications

• Minimum diploma in Business Administration, Management, or related field.
• 2–5 years of administrative experience.
• Strong organizational and multitasking skills.
• Proficiency in MS Office and familiarity with basic IT tools.
• Excellent communication and interpersonal skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage daily office operations, including correspondence and scheduling.
• Draft and prepare reports, presentations, and communications.
• Handle travel arrangements and calendar management for senior staff.
• Coordinate procurement and delivery schedules with departments.
• Assist with vendor management and invoice processing.
• Support HR with attendance tracking and employee engagement.
• Maintain inventory of office supplies and oversee facility management.

Skills

Organizational skills

Multitasking skills

Communication skills

Interpersonal skills

Proficiency in MS Office

Discretion in handling confidential information

Education

Diploma in Business Administration or related field

Tools

MS Office

Job description

Key Responsibilities

Administrative Support

• Manage daily office operations, including correspondence, scheduling, and document management.

• Draft and prepare reports, presentations, and internal communications.

• Handle travel arrangements, meeting coordination, and calendar management for senior staff.

• Maintain and update company records, databases, and filing systems (digital & physical).

Operations Coordination

• Coordinate with sales and technical departments to ensure timely procurement, tracking, and delivery schedule of items for sales orders

• Assist with vendor management, including quotations, purchase orders, and invoice processing.

• Support onboarding of new employees by ensuring IT setups, access permissions, and workspace readiness.

HR & Compliance Assistance

• Support HR with attendance tracking, leave management, and employee engagement activities.

• Ensure adherence to company policies, compliance documentation, and audit preparation.

Office Management

• Maintain inventory of office supplies and oversee facility management services.

• Liaise with external service providers (vendors, maintenance, security, etc.).

• Ensure a clean, safe, and efficient office environment.

  Required Skills & Qualifications

  • Min. diploma in Business Administration, Management, or related field

  • 2–5 years of administrative experience

  • Strong organizational and multitasking skills

  • Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with basic IT tools and systems.

  • Excellent communication and interpersonal skills

  • Ability to handle confidential information with discretion