Administrative Executive

ASSA ABLOY; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A high-tech software company in Singapore seeks a detail-oriented Administrative Executive to support daily operations and coordinate administrative tasks across departments. The ideal candidate should possess strong organizational and communication skills, preferably with experience in ERP systems like M3. Fresh graduates and candidates with relevant experience are encouraged to apply. This full-time position offers a competitive salary and a supportive work environment within a global organization.

Benefits

Competitive salary and rewards package

Extensive career development opportunities

Inclusive work culture

Work-life balance

Qualifications

• Fresh graduates or with a high-school diploma; bachelor's preferred.
• Relevant work experience is a plus.
• Experience using Microsoft Office and ERP systems is highly valued.

Responsibilities

• Assist HR, Finance, and other departments with administrative tasks.
• Manage office supplies and vendor relationships.
• Enter incoming orders into the ERP system and coordinate shipments.

Skills

Microsoft Office

Organizational skills

Communication skills

Problem-solving

Time-management

Customer service

Education

Bachelor's degree in business administration or related field

High-school diploma

Tools

ERP systems (e.g., M3)

Microsoft Teams

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

An Amazing Career Opportunity for Administrative Executive!!

Job ID: 41136

Who are we

HID powers the trusted identities of the world’s people, places and things, allowing people to transact safely, work productively, and travel freely.

We are a high‑tech software company headquartered in Austin, TX with over 4,500 worldwide employees. HID Global’s Secure Issuance (SI) offers the world’s broadest and most sophisticated portfolio of card printers, laser engravers, encoders and software. For more than 25 years, organizations across a variety of industries—from enterprise corporations and government agencies to financial institutions and universities—have relied on HID Global Secure Issuance for the custom personalization and issuance of secure identity credentials and financial cards.

Summary

We are seeking a detail‑oriented, well‑organized and proactive individual to support our operations team and oversee daily operations, managing resources and ensuring a smooth workflow. The ideal candidate embraces new challenges, enjoys being part of an international team, and has strong communication and interpersonal skills.

Responsibilities

• Support for Teams: Assist HR, Finance and other departments with administrative tasks and coordination.
• Office Procurement: Manage office supplies and vendor relationships.
• Order Processing, Shipping and Inventory: Enter incoming orders into the ERP system; issue order confirmations, delivery notes and invoices to customers; coordinate shipments, schedule deliveries, track orders, and liaise with third‑party forwarding and shipping agents.
• Shipment Organisation and Paperwork: Send tracking numbers to customers, coordinate courier services, deliver mail to post office, and collect mail.
• Record incoming shipments and update inventory.
• RMA & Credit Notes: Receive and record incoming shipments for repair or warranty purposes; correspond with Sales Administration and Channel Marketing Departments in Singapore for necessary paperwork and credit notes.

Your experience and background include

• Fresh graduates from polytechnics or with a high‑school diploma may apply; a bachelor’s degree in business administration or a related field is preferred.
• Relevant work experience is a plus.
• Experience using Microsoft Office and ERP systems (e.g., M3) is highly valued.
• Excellent verbal and written communication skills.
• Strong organizational and time‑management skills.
• Problem‑solving ability to identify and resolve administrative issues efficiently.

Language Skills

• Good written and spoken communication skills.
• Fluency in English & Mandarin (other languages will be valued).

Computer Skills

• Proficient in Microsoft Office applications such as Teams, Word, Excel, PowerPoint, etc.
• Familiar with operating systems such as Windows, etc.

Work Requirements

• Compliance with all relevant HID Global policies and procedures related to quality, security, safety, business continuity and environmental systems.
• Travel and fieldwork, including international travel, may be required; therefore a valid passport is necessary.
• Must be legally eligible to work in the country in which you are hired.

What we can offer you

• Competitive salary and rewards package.
• Competitive benefits and annual leave, allowing for work‑life balance.
• A vibrant, welcoming & inclusive culture.
• Extensive career development opportunities and resources to maximize your potential.
• Opportunity to be part of a global organization pioneering hardware, software and services that allow people to confidently navigate the physical and digital worlds.

Why apply

• Empowerment: Work as part of a global team in a flexible work environment, learn and enhance your expertise. We welcome the chance to learn about your unique talents, skills and experiences. You do not need to check all the boxes—most of the skills and experience we want you to have are already present.
• Innovation: Embrace challenges and drive change. We are open to ideas, including flexible work arrangements, job sharing or part‑time opportunities.
• Integrity: Results‑oriented, reliable, and straightforward; value being treated accordingly. We want all employees to be themselves to feel appreciated and accepted.

HID does not accept unsolicited resumes from headhunters, recruitment agencies or fee‑based recruitment services. We are not responsible for any fees related to unsolicited resumes.

HID is committed to building a diverse, equitable and inclusive workforce that reflects the global communities we serve. As an equal‑opportunity employer we welcome applications from individuals of all backgrounds, experiences and perspectives. We evaluate applicants without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, veteran status or any other legally protected characteristic. Our goal is to create a workplace that empowers everyone to thrive and be their authentic selves, fostering an environment of mutual respect and inclusivity. If you have a disability and require assistance or accommodation to participate in the application process or to perform essential job functions, please contact us.

We make it easier for people to get where they want to go!
On an average day think of how many times you tap, twist, tag, push or swipe to get access, find information, connect with others or track something. HID technology is behind billions of interactions in more than 100 countries. We help you create a verified, trusted identity that can get you where you need to go without having to think about it.
When you join our HID team you’ll also be part of the ASSA‑ABLOY Group, the global leader in access solutions. You’ll have 63,000 colleagues in more than 70 different countries. We empower our people to build their career around their aspirations and our ambitions, supporting them with regular feedback, training and development opportunities. Our colleagues think broadly about where they can make the most impact and we encourage them to grow their role locally, regionally or even internationally. As we welcome new people on board it’s important to us to have diverse inclusive teams and we value different perspectives and experiences.

Key Skills

Microsoft Office, Organizational skills, Microsoft Outlook, Microsoft Word, QuickBooks, Office Experience, Personal Assistant Experience, Microsoft PowerPoint, Microsoft Excel, Filing, Administrative Experience, Microsoft Outlook Calendar

Employment Type : Full Time
Experience: years
Vacancy: 1