Administrative & Events Officer (11 months contract)

Singapore Polytechnic; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading educational institution in Singapore is seeking an Administrative and Events Officer for an 11-month contract. The candidate will support student onboarding, prepare funding documents, ensure smooth operations of the Entrepreneurship Centre, and coordinate events. Ideal candidates should have strong organisational skills, attention to detail, and the ability to engage with youth. Fresh graduates with a positive attitude are welcomed to apply.

Qualifications

• Minimum 1 year of working experience; fresh graduates welcomed.
• Strong organisational skills with attention to detail.
• Experience with youth is a plus.

Responsibilities

• Assist with student onboarding for SPINOFF programmes.
• Prepare documentation for funding disbursement.
• Support supervision and maintenance of the centre.
• Coordinate logistics for entrepreneurship events.
• Assist with marketing activities and social media.
• Draft and update Standard Operating Procedures.

Skills

Organisational skills

Attention to detail

Team player

Job description

What the role is

The SPiNOFF Entrepreneurship Centre, is a center within Singapore Polytechnic (SP) focused on fostering innovation and entrepreneurship among SP students. We are seeking a proactive and detail-oriented Administrative and Events Officer to join our team on a contract basis. The successful candidate will play a key role in supporting administrative functions and coordinating logistics to ensure the smooth execution of entrepreneurship events and internal operations.

What you will be working on

1. Student Onboarding Coordination: Assist with the onboarding of student startups under the SPINOFF programmes, ensuring all required documents are submitted accurately and on time.

2. Funding Disbursement Support: Prepare the necessary documentation for Finance to process disbursements for programmes and projects. Ensure all forms and supporting documents are complete and compliant with internal procedures.

3. Centre Operations: Support the supervision of the SPINOFF Entrepreneurship Centre to ensure it is well maintained and fully operational and report any maintenance or facilities issues promptly.

4. Event Coordination: Support the planning and execution of entrepreneurship events and initiatives, including liaising with vendors, trainers, and participants; managing registrations; preparing event materials; coordinating logistics; and providing on-site support.

5. Marketing: Assist with marketing activities, including the creation of social media assets, where necessary.

6. Process Alignment Support: Assist in aligning internal processes by drafting and updating Standard Operating Procedures (SOPs), particularly for event operations. Support the consolidation and synchronisation of spreadsheets and documents across teams to ensure data consistency and accuracy.

7. Other Duties: Perform any other tasks assigned to support the team and centre operations.

What we are looking for

• Minimum 1 year of working experience; fresh graduates with a positive, can-do attitude are welcome to apply.
• Strong organisational and administrative skills with attention to detail.
• Able to handle administrative tasks and basic documentation efficiently.
• Experience working with youth or a willingness to engage with young entrepreneurs is a plus.
• A team player with an approachable and professional demeanour.

This is a 11-month contract position.

If you are shortlisted for the position(s), you should hear from us within 30 days of the closing date of the advertisement.