Administrative cum Operation Support Officer (Bukit Batok)

Seacare Manpower Services Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A professional staffing agency is seeking an experienced administrative assistant in Singapore to manage school-related operations for a period of 2 months. This role involves scheduling, managing correspondence, and providing logistical support during school events. Candidates must have at least 3 years of administrative experience and be proficient in Microsoft Office and Canva. Working days are Monday to Friday, with specific hours assigned. Only shortlisted candidates will be notified.

Qualifications

• Minimum 3 years of administrative experience.
• Organised, resourceful, and able to multitask effectively.

Responsibilities

• Manage reception duties and enquiries.
• Schedule appointments and maintain school calendars.
• Prepare and distribute letters, memos, and reports.
• Support school events and activities.
• Handle procurement tasks.

Skills

Strong communication skills

Coordination skills

Multitasking

Proficiency in Microsoft Office

Proficiency in Canva

Education

GCE A Level, Diploma, or equivalent

Job description

1. Administrative Functions

• Manage reception duties and enquiries
• Schedule appointments and maintain school calendars
• Prepare and distribute letters, memos, and reports
• Support school events and activities
• Handle procurement tasks
• Liaise with teachers, students, and parents
• Manage office supplies and inventory
• Perform data entry and maintain databases
• Assist the admissions team during peak periods

2. Operations Functions

• Provide logistical and coordination support for school events
• Liaise with external vendors
• Support the Safety Committee and Vice Principal by:
  • Coordinating safety meetings and follow-up actions
  • Managing safety records and reports
  • Organising fire and lockdown drills
  • Communicating with external agencies on safety matters

Requirement:

• GCE A Level, Diploma, or equivalent
• Minimum 3 years of administrative experience
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Proficient in Canva
• Strong communication and coordination skills
• Organised, resourceful, and able to multitask effectively

Duration/ Working hours:

2 months- cover maternity (5 Jan 2026 to 6 Mar2026)

• Mondays to Thursdays: 8:30am to 6:00pm, inclusive of 1hr lunch break
• Fridays: 8:30am to 5:30pm, inclusive of 1hr lunch break
• Service not required on Saturdays, Sundays and gazetted public holidays

We regret to inform only short listed candidates will be notified.