Administrative Assistant (II)

ENGIE Group; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading energy company based in Singapore is looking for an Administrative Executive to support site operations by performing data entry, managing office administration, and ensuring compliance with purchasing procedures. Ideal candidates should have at least 2 years of relevant experience and a diploma in office skills. The position offers opportunities for career development in a diverse and inclusive workplace.

Qualifications

• Minimum GCE ‘O’ Levels / NITEC in office skills; Diploma preferred for Executive level.
• At least 2 years of relevant experience required.
• Familiarity with the Employment Act is necessary.

Responsibilities

• Support the Manager with administrative procedures for site operations.
• Perform data entry and update the internal information system.
• Ensure all activities comply with established purchasing procedures.
• File and maintain proper records of all documents and correspondence.
• Assist with the monthly report, including maintaining the records.

Skills

Administrative procedures

Data entry

Compliance with purchasing procedures

Multi-tasking

Written and spoken communication

Team player

Education

Diploma in office skills

Tools

CMMS system

Job description

Construction / Installation / O&M Local Energy Infrastructures

Permanent

Full - Time

• Support the Manager in all administrative procedures and documentation necessary for site operations.
• Perform data entry of purchasing information and update the internal information system.
• Ensure all activities comply with established purchasing procedures and policies .
• Support the operations team in administrative matters such as submission of overtime claims, leave applications, and invoices.
• Raise purchase orders and work orders through the in-house CMMS system .
• Manage office administration and maintenance of equipment such as telephone systems, copier machines, etc.
• Handle sourcing and receiving of general office stationery and other materials.
• File and maintain proper records of all documents and correspondence.
• Prepare basic quotations (one-for-one SOR).
• Prepare work completion reports and ensure proper documentation.
• Submit monthly Work Order reports to the client.
• Assist with the monthly iFM report , including updating and maintaining the organizational chart, CMMS inventory, and related records.
• Update and maintain the training program , training matrix, and personnel (P) files.
• Perform any other ad-hoc duties as assigned.

Job Requirements

• Minimum GCE ‘O’ Levels / NITEC in office skills, for Executive level, minimum Diploma
• At least 2 years of relevant experience
• Familiar with the Employment Act
• Support overtime claims administration
• Good written and spoken skills
• Able to multi-task
• Responsible and a good team player
• Has a good safety mindset and displays good WSH behaviour

At ENGIE, every talent has a role to play in accelerating the energy transition. Make a difference and enjoy a fulfilling professional experience. Take on exciting challenges and build a career path that reflects who you are.

Join us and be part of the adventure of the century!

Business Unit: GBU Local Energy Infrastructures

Professional Experience: Skilled ( >3 experience <15 years)

Education Level: Technical College Diploma

Why this matters to us

Our organisation is an equal opportunity employer and is committed to fostering a diverse and inclusive workplace. We offer reasonable accommodations upon request for individuals with disabilities.