Administrative Assistant / Executive (Property Management)

CBRE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading property management company in Singapore is seeking an Admin Assistant to provide administrative and customer support. The ideal candidate will have N/O levels or relevant certification, and experience in property management is a strong advantage. Tasks include managing correspondence, records, and office inventory. This position requires good interpersonal skills and attention to detail.

Qualifications

• Experience in Property Management/Real Estate industry is a strong advantage.
• Good interpersonal and communication skills.
• Meticulous to ensure administrative accuracy.

Responsibilities

• Perform administrative and customer service support.
• Complete records, reports, and other duties as assigned.
• Manage all facilities’ booking.

Skills

Good interpersonal and communication skills

Meticulous attention to detail

Proficient in Microsoft Office

Education

N/O levels or other relevant professional certification

Job description

Reporting to the Centre Manager, the Admin Assistant will perform administrative and customer service support for security, carpark, fire safety, equipment maintenance, and other projects. Complete records, reports and other duties as required and assigned.

Responsibilities

• Reporting to the Centre Manager, the Admin Assistant will perform administrative and customer service support for security, carpark, fire safety, equipment maintenance, and other projects.
• Complete records, reports and other duties as required and assigned.
• Receive residents, visitors, tenants, contractors, workmen, etc. and provide directions and general assistance.
• Perform all office administrative duties, including filing of all correspondences, storing and retrieval of old files and records and keeping and updating tenant records.
• Receive telephone calls and direct callers to the appropriate officers and provide available information, where required.
• Assist in compilation of monthly and quarterly reports and to ensure timely submission.
• Preparation of circulars, letters, reports and other documents assigned expeditiously.
• Catalog and keep records of all necessary information, documents, etc.
• Making requisition of management office stationery and maintain inventory.
• Handle all inward and outward correspondences.
• Manage all facilities’ booking.
• Other administrative support and ad-hoc duties as assigned.

Requirements

• N/ O levels or other relevant professional certification.
• Experience in Property Management/ Real Estate industry is a strong advantage.
• Good interpersonal and communication skills
• Meticulous to ensure administrative accuracy
• Well versed in Microsoft Office
• Open to work 5.5 days

Interested candidates, please submit your application with resume including the following information:

1. Last drawn/ Current salary.
2. Expected salary.
3. Notice Period.