Administrative Assistant

i-HR Services Pte. Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading HR services provider in Singapore is looking for an office administrator who will manage phone communications, document organization, and supplier coordination. Candidates should possess 'N' or 'O' Levels and have a minimum of 2 years of experience. Proficiency in Microsoft Office and strong communication skills are essential. Both full time and part time arrangements are available, and training will be provided.

Benefits

Training will be provided

Qualifications

• At least 2 years of working experience required.
• Ability to work effectively with Microsoft Excel, Word, and PowerPoint.
• Must possess strong communication and interpersonal skills.

Responsibilities

• Answer phone calls and take messages.
• Prepare and update quotes and project schedules.
• Manage filing of office documents.
• Reply to enquiries via email.
• Coordinate incoming and outgoing deliveries.

Skills

Strong communication and interpersonal skills

Good planning and organizing skills

Good time-management skills

Adept in Microsoft Office applications

Positive attitude

Education

Minimum 'N' or 'O' Levels qualifications

Job description

Responsibilities:

• Answer phone calls, including routed calls, take and deliver phone messages.

• Prepare, monitor and update quotes, project schedules, production schedules, purchase orders, delivery orders and tax invoices.

• Manage and file all office documents.

• Reply to enquiries and emails upon gathering and presenting the relevant information.

• Prepare and coordinate incoming & outgoing deliveries, both local and overseas.

• Purchase within budget and manage the use of office supplies (e.g. office printing materials and stationeries, groceries, etc.).

• Manage the maintenance and repairs of office furniture and equipment (e.g. photocopiers, fax machines, air‑conditioners, office desks and chairs, etc.).

• Any other tasks that may be assigned from time to time.

Requirements:

• Minimum ‘N’ or 'O' Levels qualifications with at least 2 years of working experience.

• Adept in Microsoft Office applications (i.e. Excel, Word, PowerPoint).

• Strong communication and interpersonal skills, and possess a positive attitude.

• Good planning and organising skills.

• Good time-management and multi-tasking skills.

Others:

• Full time/part time work arrangement is possible.

• Training will be provided.