Administrative Assistant

KOKUSAI SEMICONDUCTOR SINGAPORE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A semiconductor company located in Singapore is seeking a proactive Administrative Assistant. The role involves providing comprehensive administrative support, managing office supplies, maintaining employee records, and assisting in HR initiatives. The ideal candidate should have at least 1 year of experience, strong communication and interpersonal skills, and proficiency in Microsoft Office. Join a dynamic team to contribute to operational excellence.

Qualifications

• At least 1 year of relevant experience.
• Ability to work independently and collaboratively.

Responsibilities

• Manage requisitioning and inventory of office supplies.
• Provide end-to-end administrative support including travel arrangements.
• Maintain accurate employee records.

Skills

Proficient in Microsoft Office

Strong communication skills

Interpersonal skills

Positive working attitude

Education

GCE 'O' Levels and above

Job description

We are seeking a proactive and detail-oriented Administrative Assistant to support our daily operations. This role is crucial in ensuring smooth office functions, handling a broad range of administrative tasks, and providing support to managers and colleagues. The position reports directly to the HR Manager.

Duties & Responsibilities

• Manage requisitioning and inventory of office, pantry, and cleaning supplies to ensure adequate stock levels.
• Provide end-to-end administrative support, including travel arrangements (flights, visas, hotel bookings, and travel insurance).
• Maintain accurate and up-to-date employee records, including organisational charts.
• Oversee office maintenance contracts and coordinate servicing schedules (air-conditioning, carpet cleaning, office cleaning, etc.).
• Perform data entry and maintain proper filing and e-filing systems for efficient record retrieval.
• Support insurance administration, including employee medical coverage, claims processing, and annual renewals.
• Assist with staff welfare initiatives, including company events and team-building activities.
• Handle correspondence, emails, and phone calls professionally and promptly.
• Support HR with basic leave and attendance tracking and records maintenance.
• Undertake ad hoc projects and tasks as assigned by management.

Requirements

• GCE "O" Levels and above
• At least 1 year of relevant experience
• Proficient in Microsoft Office (Word, PowerPoint, Excel)
• Strong communication and interpersonal skills with a positive working attitude
• Ability to work both independently and collaboratively as part of a team