Administrative Assistant

ESUN INTERNATIONAL PTE. LTD.; Singapore; On-site; SGD 40,000 - 56,000; Full time

Job summary

A leading company in Singapore is seeking an experienced administrative support professional. This role involves a variety of tasks, including handling invoicing and payment processing, maintaining customer and supplier data, and providing HR support. Ideal candidates should possess a diploma or equivalent, have at least 3 years of relevant experience, and be proficient in Microsoft Office applications. Strong organisational and communication skills are essential for success in this dynamic role.

Qualifications

• Minimum Diploma or equivalent qualification.
• At least 3 years of relevant administrative or office support experience.
• Hands-on experience in invoicing, billing, and payment processing.

Responsibilities

• Perform full-spectrum administrative support including document control and data entry.
• Prepare and maintain quotations, invoices, and purchase orders.
• Handle accounts receivable and accounts payable support.

Skills

Attention to detail

Organisational skills

Good interpersonal skills

Proficient in Microsoft Office

Multitasking

Communication skills

Education

Diploma or equivalent qualification

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Key Responsibilities

• Perform full-spectrum administrative support including data entry, document control, filing, scanning, and record management
• Prepare, process, and maintain quotations, invoices, purchase orders (PO), and delivery orders (DO)
• Handle accounts receivable and accounts payable support, including payment verification and processing
• Maintain accurate customer and supplier master data
• Manage petty cash and assist with basic bookkeeping and reconciliation
• Prepare payment vouchers and support month-end closing activities
• Follow up on outstanding invoices, deliveries, and payments
• Provide Human Resource administrative support, including onboarding documentation, employee records, and confidential file management
• Assist in payroll preparation by verifying attendance records, overtime, and claims
• Coordinate with internal department heads and external vendors to ensure smooth daily operations
• Support office administration, including meeting coordination and office supplies management
• Ensure compliance with internal policies, SOPs, and audit requirements
• Coordinate with operations or logistics teams when required
• Perform ad-hoc administrative duties as assigned

Job Requirements

• Minimum Diploma or equivalent qualification
• At least 3 years of relevant administrative or office support experience
• Hands-on experience in invoicing, billing, payment processing, and cashier-related duties
• Basic knowledge of accounting principles or bookkeeping is an advantage
• Proficient in Microsoft Office applications (Word, Excel, Outlook)
• Strong attention to detail, accuracy, and organisational skills
• Ability to multitask, work independently, and meet deadlines
• Good interpersonal, communication, and coordination skills
• Proficient in spoken and written English and Mandarin