Administrative Assistant

GM MANPOWER SERVICE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A manpower service company in Singapore is looking for an experienced administrative professional to perform daily tasks, manage documents, and provide project support. The successful candidate will coordinate logistics for project sites and maintain organized filing systems. Responsibilities also include clerical support to executives and managing salaries of workers. This role is critical in ensuring efficient operations within the organization, requiring strong organizational and communication skills.

Responsibilities

• Performing daily administrative tasks.
• Managing documents and records, maintaining an organized filing system.
• Providing project administrative support and coordinating with the project.
• Arranging project site transportation and logistics.
• Sourcing, procuring and maintaining project filing and documentation.
• Responsible for project correspondences and transmittal documents.
• Providing clerical and administrative support to the General Manager, Managing Director and Head of Departments.
• Attending and servicing staff meetings, taking minutes and distributing after meetings.
• Establishing and maintaining computerized databases of contacts and service providers.
• Establishing and maintaining filing systems as appropriate.
• General administrative/clerical support including photocopying and mail-outs.
• Maintaining office equipment and liaising with suppliers regarding maintenance.
• Handling full spectrum of payment and overtime calculation for workers' salary.

Job description

Responsibilities

• Performing daily administrative tasks.
• Managing documents and records, maintaining an organized filing system.
• Providing project administrative support and coordinating with the project.
• Arranging project site transportation and logistics.
• Sourcing, procuring and maintaining project filing and documentation.
• Responsible for project correspondences and transmittal documents.
• Providing clerical and administrative support to the General Manager, Managing Director and Head of Departments.
• Attending and servicing staff meetings, taking minutes and distributing after meetings along with any other relevant materials; attending other meetings/events as and when required.
• Establishing and maintaining computerized databases of the organization’s contacts, service providers and other relevant information as required.
• Establishing and maintaining filing systems as appropriate.
• General administrative/clerical support including photocopying, mail-outs, stationery and equipment supplies and filing.
• Maintaining office equipment and liaising with suppliers regarding maintenance.
• Handling a full spectrum of payment of the basic pay and overtime calculation to processing of workers salary.