Administration Officer (Japanese Speaking)

JAC Recruitment Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading construction and engineering company in Singapore is seeking a Japanese-speaking Administration Officer to manage administrative tasks, coordinate schedules, and maintain records. Candidates should have at least 5 years' experience and proficiency in Microsoft Office. Competitive salary and benefits included.

Benefits

Competitive salary

Working hours: 8:00 AM–5:30 PM, 5 days a week

Qualifications

• At least 5 years of related working experience in administration.
• Strong organizational skills with the ability to handle multiple priorities.
• High level of discretion in handling confidential information.

Responsibilities

• Manage daily administrative tasks such as scheduling and organizing documents.
• Assist in preparing proposals and tender submissions.
• Develop presentation materials for internal and external use.
• Handle travel requests and claims submitted by expatriates.

Skills

Proficiency in Japanese language

Strong proficiency in Microsoft Office Suite

Excellent organizational skills

Attention to detail

Education

High School Certificate or Diploma in Administration

Job description

OVERVIEW

Our client, a leading construction and engineering company, is looking for a Japanese‑speaking Administration Officer.

JOB RESPONSIBILITIES

• Manage daily administrative tasks such as scheduling meetings, managing calendars, and organizing and filing important documents and records
• Assist in preparing proposals, tender submissions, and all supporting documentation
• Develop and organize presentation materials for internal and external use
• Perform data entry, maintain records, and support data analysis activities
• Manage the General Manager’s daily schedule, including meetings, appointments, and regional calls
• Handle travel requests, related enquiries, and tourist visa applications for Asia Region HQ
• Process, verify, and submit travel and expense claims in accordance with company policy
• Handle claims submitted by expatriates, including entertainment and transportation claims
• Maintain organized filing of administrative documents, correspondence, and confidential records
• Perform other duties or tasks assigned within the scope of the job role

JOB REQUIREMENTS

• Minimum High School Certificate or Diploma in Administration, or equivalent
• At least 5 years of related working experience in administration or equivalent
• Proficiency in Japanese language for communication with Japanese‑speaking counterparts, guests, supervisors, or Japan HQ
• Strong proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
• Excellent organizational skills with the ability to handle multiple priorities
• High level of discretion in handling confidential information
• Ability to work independently with strong attention to detail and follow‑through

BENEFITS

• Competitive salary range: S$2,001 to S$4,000
• Location: Singapore East
• Working Hours: 8:00 AM–5:30 PM, 5 days a week (based on HR policies)
• Working Location: East Area in Singapore