ADMINISTRATION MANAGER

LETSCORPORATE ENTERPRISE PRIVATE LIMITED; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A business services provider based in Singapore is seeking an Administrative Manager to oversee and coordinate office operations. The role entails managing administrative systems, ensuring compliance and smooth daily functioning, and supervising staff. The ideal candidate has a diploma or bachelor's degree and 3–5 years of relevant experience. Strong organizational skills and proficiency in Microsoft Office are essential. This position offers opportunities to work independently and collaboratively within a dynamic environment.

Qualifications

• Minimum 3–5 years of relevant administrative or office management experience.
• Prior supervisory or team-lead experience is preferred.

Responsibilities

• Oversee daily administrative operations and office management activities.
• Develop and implement administrative systems, policies, and procedures.
• Manage administrative budgets and monitor expenses.
• Ensure compliance with company policies and regulatory requirements.
• Act as a point of contact between management, staff, and external parties.

Skills

Strong organizational and time-management skills

Excellent written and verbal communication skills

Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)

Ability to multitask and work under pressure

Strong problem-solving and decision-making abilities

Education

Diploma or Bachelor’s Degree in Business Administration, Management, or related field

Job description

Job Summary

The Administrative Manager is responsible for overseeing and coordinating the organization’s administrative operations to ensure efficiency, compliance, and smooth day-to-day functioning. This role manages office administration, supports management and staff, and ensures policies, procedures, and systems are effectively implemented.

Key Responsibilities

Administrative & Office Management

• Oversee daily administrative operations and office management activities

• Develop, implement, and improve administrative systems, policies, and procedures

• Ensure proper documentation, record keeping, and filing systems (physical and digital)

• Manage office facilities, supplies, equipment, and service vendors

People & Team Coordination

• Supervise and support administrative staff

• Assign tasks, monitor performance, and ensure deadlines are met

• Coordinate staff schedules, leave, and attendance records

Finance & Procurement Support

• Manage administrative budgets and monitor expenses

• Handle procurement of office supplies and services

• Process invoices, claims, and administrative payments

Compliance & Reporting

• Ensure compliance with company policies and regulatory requirements

• Prepare administrative reports for management

• Coordinate audits, inspections, and document submissions when required

Communication & Coordination

• Act as a point of contact between management, staff, and external parties

• Handle correspondence, emails, and official documentation

• Organize meetings, appointments, and company events

Job Requirements

Education & Experience

• Diploma or Bachelor’s Degree in Business Administration, Management, or related field

• Minimum 3–5 years of relevant administrative or office management experience

• Prior supervisory or team-lead experience is preferred

Skills & Competencies

• Strong organizational and time-management skills

• Excellent written and verbal communication skills

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)

• Ability to multitask and work under pressure

• Strong problem-solving and decision-making abilities

Personal Attributes

• Detail-oriented and highly organized

• Professional, proactive, and reliable

• Able to work independently and as part of a team

• Strong sense of confidentiality and integrity