Administration Assistant

MULTIHEIGHT SCAFFOLDING PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A construction services company in Singapore is looking for an HR (Training) to manage training proposals, coordinate events, and assist in administrative duties. This role requires no prior experience, as on-the-job training is provided. Candidates should possess a minimum of GCE 'N' levels and have strong communication and coordination skills. The ideal candidate should be mature and able to work independently in a fast-paced environment. Immediate availability is preferable.

Qualifications

• No prior experience needed; on-the-job training will be provided.
• Experience in construction is a plus.
• Mature candidates are welcomed.

Responsibilities

• Entry of training proposal forms into infotech.
• Monitoring and follow-up on the upload of various training-related documents.
• Event coordination for multiple occasions.

Skills

Good communication & interpersonal skills

Good coordinating skills

Proficient in MS Office

Education

GCE 'N' levels

Job description

HR (Training)

• Entry of training proposal form into infotech
• Monitoring & f / up of upload of training form, invoice, training evaluation form, training cert in AP folder
• Upload of training cert / pass into infotech
• Migration of physical P-file into digital P-File and infotech
• Upload and renewal of NCPG status of all work pass holders
• Daily reporting Jurong Island Passes that expiring
• Extraction of qouta balance summary from MOM
• Monthly work pass renewal notification email
• Monthly FWL bills

Admin

• Event coordination (cny,mid autumn,CSR,depavali,D&D,corporate gift,christmas)
• Coordination, sourcing and distribution of Corp Gifts
• Follow up on medical, travel, and other insurance claims.
• Issue Letters of Guarantee (LOG) and track unpaid medical invoices.
• Maintain the MHC system when hiring new local employees and removing the resignees.
• Follow up with medical related WICA matters
• Update on "Hospital Bills" Excel file
• Process medical invoices and bills

Job Requirements

• No prior experience needed as OJT will be provided. Experience in construction will be a plus
• Posses min GCE 'N' levels
• Good communication & interpersonal skills
• Good coordinating skills
• Proficient in MS Office
• Able to work independently in a fast pace environment
• Able to commence immediately or within short notice
• Matured candidates welcomed
• Prefer Singaporean / Singaporean PR