ADMIN & SOURCING OFFICER

HARIMAU PETROCON SERVICES PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A petrochemical services provider in Singapore is looking for an Administrative Assistant to perform a variety of administrative and sourcing tasks. Responsibilities include preparing documentation, liaising with suppliers and customers, and providing administrative support to the company director. The ideal candidate should have excellent communication skills and proficiency with office equipment and procedures. A strong ability to maintain confidentiality and excellent organizational skills are also required.

Qualifications

• Excellent communication skills are essential.
• Proficiency with office equipment and procedures is required.
• Organizational skills are necessary for managing tasks efficiently.

Responsibilities

• Perform various administrative tasks to support office operations.
• Source and liaise with suppliers and customers.
• Prepare documentation for shipments and inquiries.

Skills

Excellent communication skills

Proficiency with office equipment and procedures

Ability to maintain confidentiality

Organizational skills

Ability to work in a variety of office settings and industries

Job description

Key responsibility

To perform a variety of administrative and sourcing tasks to support office & business operations including preparing documentation and liaising with suppliers and customers.

Daily duties may include answering phones, managing records, and scheduling appointments.

Responsibilities

• Ability to source is required.
• Provide documentation and administrative support for shipments, inquiries, or tender submissions.
• Assist with project processes and tasks.
• Identify, evaluate and establish connections with potential suppliers based on product inquiry technical and commercial requirements.
• Negotiate prices, payment terms and other commercial arrangements with suppliers.
• Issue purchase orders, invoices and delivery orders to fulfil customers purchase.
• Liaise with customers and agents to understand product requirements and follow up on order status.
• Prepare samples, reports and documentations for internal usage and official submissions.
• Maintain and manage documentation storage and retrieval.
• Liaise and facilitate communication with centralized HR systems
• Manage and execute any administration matters for office and equipment maintenance.
• Provide administrative support to company director when required.
• Arrange and organize travel schedules and reservations if required.
• Assist superiors with other tasks as and when required.

Skills and qualifications

Excellent communication skills, Proficiency with office equipment and procedures, Ability to maintain confidentiality, Organizational skills, and Ability to work in a variety of office settings and industries.