Admin Officer

JJ Singapore Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading project coordination firm in Singapore is seeking a detail-oriented coordinator to assist with sales document reviews and project updates. The ideal candidate will have a Nitec in Business Administration or equivalent experience, possess strong organizational skills, and be self-motivated. Responsibilities include maintaining project files, coordinating tasks with internal teams, and ensuring compliance with EHS procedures. This role is perfect for individuals who thrive in collaborative environments and are eager to learn.

Qualifications

• Minimum qualification Nitec in Business Administration or equivalent experience.
• Self-motivated with a results-driven approach.
• Able to work independently within a diverse cultural environment.

Responsibilities

• Assist in reviewing sales documents for accuracy.
• Update project details in company systems.
• Prepare project files and coordination documents.
• Maintain organized filing of quotations and invoices.

Skills

Self-motivated

Team player

Good organization skills

Time management

Ability to follow instructions

Education

Nitec in Business Administration or equivalent

Job description

Responsibilities

• Assist in reviewing sales documents to ensure all information is accurate and complete before booking in the project.
• Update project details such as job numbers, descriptions, and delivery dates into the company’s systems.
• Help prepare project files, including QC forms, handover documents, and other required paperwork.
• Support coordination with internal teams (Sales, Project) on follow-up tasks when needed.
• Assist in Tendering Documents.
• Maintain organized filing of quotations, purchase orders, invoices and related documents.
• Perform general administrative duties such as filing, photocopying, data entry and document control.
• Assist with email correspondence and follow-up on basic tasks.
• Help arrange meetings, prepare simple reports, and support day‑to‑day department activities.
• Monitor office and department supplies to ensure availability.
• Perform other tasks as delegated by the immediate superior.

• To comply with all relevant EHS legal and other requirements associated with the job functions and responsibilities.
• To comply with all EHS requirements affecting the operations, including those affecting the customers, suppliers and contractors supplying and serving the departments.
• To participate in EHS programmes.
• To follow the EHS procedures and work instructions.

Qualifications

Qualification

Minimum Nitec in Business Administrative or equivalent years of experience.

Experience

• Self‑motivated with a results‑driven approach.
• Good team player with ability to work independently.
• Working experience in a diverse cultural environment.
• Good organization and time management skills
• Willing to learn and able to follow instructions

Positive attitude and ability to work with different teams